HR Onboarding and Recruitment Coordinator

SJC San Juan College; Farmington (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Pension plan

Tuition waiver

Gym membership

Flexible leave

Job summary

San Juan College in Farmington, NM is seeking an Onboarding and Recruitment Coordinator to manage recruitment, onboarding, payroll-related transactions, and compliance. You will partner with applicants, employees, hiring managers, and campus departments to deliver accurate processes and a positive employee experience from recruitment to onboarding.

Responsibilities include handling Workday transactions, managing new hire paperwork and I-9, coordinating orientation and campus tours, and serving

Qualifications

• High school diploma or equivalent is required.
• Two years of progressively responsible administrative experience supporting human resources, payroll, recruitment, or related business operations are required.
• Experience with HRIS systems, preferably Workday, is preferred.
• Experience coordinating multiple projects while meeting deadlines in a fast-paced environment is preferred.

Responsibilities

• Process hiring, transfers, and employment transactions within Workday.
• Administer the full lifecycle of student employment, including postings, applicant management, hiring, onboarding, and orientation.
• Verify new hire paperwork for completeness and compliance; ensure I-9 and other documents are complete.
• Ensure compliance with federal, state, and local employment laws and college policies; maintain records.
• Prepare and update new employee information in Workday and related databases.
• Coordinate One-Time Payment and Period Activity Pay Assignment processes with departments.
• Assist with Workday EIB uploads and resolve transaction errors during testing and processing.
• Conduct new employee and student employee orientations and provide HR information presentations.

Education

High school diploma or equivalent

Tools

Workday

Job description

Position Summary

The Onboarding and Recruitment Coordinator coordinates recruitment, hiring, onboarding, payroll-related transactions, and employment compliance activities to support the College’s workforce. By partnering with applicants, employees, hiring managers, and campus departments, the position ensures employment processes are processed accurately, efficiently, and in compliance with applicable laws, regulations, and College policies while delivering an exceptional employee experience from recruitment to onboarding.

Major Duties

• Process hiring, transfers, and employment transactions within Workday while ensuring accuracy and adherence to payroll deadlines.
• Administer the full lifecycle of the student employment process, including job postings, applicant management, hiring, onboarding, and orientation.
• Verify new hire paperwork for completeness, accuracy, and compliance with established College policies and procedures and applicable state and federal regulations prior to setting up new positions and employees in the payroll system; track and ensure completion of I-9 and other compliance documents.
• Ensure compliance with federal, state, and local employment laws, regulations, and College policies by monitoring HR practices, administering employment verification processes, conducting internal compliance audits, and maintaining employment records in accordance with applicable record retention requirements.
• Prepare, maintain, and update new employee information in Workday and related databases or tracking logs in support of recruiting and onboarding functions.
• Manage the criminal background check process and ensure legal and internal process compliance.
• Coordinate One-Time Payment and Period Activity Pay Assignment processes by collaborating with departments to collect, review, and process payment requests, ensuring they are complete, appropriately approved, accurately entered, and processed in accordance with payroll deadlines.
• Assist the Talent and Compensation Analyst with Workday EIB uploads and support the identification and resolution of transaction errors during testing and processing.
• Conduct new employee and student employee orientations and provide presentations on Human Resources information and resources.
• Coordinate campus tours and onboarding activities that promote employee engagement and a welcoming experience.
• Conduct trainings for college employees upon request.
• Serve as primary point of contact for recruitment and onboarding questions from employees, applicants, students, and departments, providing responsive customer service while maintaining confidentiality and professionalism.
• Coordinate the interview documentation process through SharePoint, distributing, tracking, and collecting required interview materials, and following up with hiring managers to ensure timely completion and compliance in support of compliant hiring practices.
• Assist with transcript collection and saving to employee files.
• Assist with front desk operations and provide administrative support during periods of high activity or staff absences.
• Assist with employment verification requests and other HR operational activities.
• Serve as back‑up to the Administrative Assistant to the Vice President for Human Resources and Legal Activities.
• Perform related duties as assigned.

Knowledge Required

• Knowledge of modern office practices and procedures.
• Knowledge of college and department policies and procedures.
• Knowledge of employee recruitment and hiring principles, laws, and regulations.
• Knowledge of computers and job‑related software programs.
• Knowledge of data entry procedures and HRIS systems.
• Knowledge of confidentiality standards and best practices for handling sensitive personnel and organizational information.
• Skill in prioritizing and organizing work.
• Skill in managing time and determining priorities.
• Skill in the use of office equipment such as computer, scanner, fax machine, and copier.
• Skill in oral, interpersonal, and written communication.

Minimum Qualifications

• High school degree or equivalent required.
• Two years of progressively responsible administrative experience supporting human resources, payroll, recruitment, or related business operations.
• Experience using a Human Resources Information System (HRIS), preferably Workday, is preferred.
• Experience coordinating multiple projects while meeting deadlines in a fast‑paced environment is preferred.

Benefits

• Excellent medical, dental, and vision coverage options
• Generous paid leave plans and holiday pay
• Public Employee Pension Plan (NMERB)
• Optional 403(b) Tax‑Deferred Annuities, 457, and Roth Plans
• Flex Spending accounts
• Life and Disability coverage
• Employee Wellness Incentives
• Employee Assistance Program
• Tuition waiver
• Free SJC Gym Membership
• Free Library services

EEO Statement

San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.