OnBase Project Manager

Sira Consulting, an Inc 5000 company; United States; On-site; USD 110,000 - 170,000; Full time

Job summary

Sira Consulting is seeking an experienced EDMS Delivery Project Manager to lead complex OnBase implementations within large scale Medicaid programs. You will drive multi-vendor coordination, establish schedules, and ensure delivery on time, budget, and scope.

You will partner with state clients and internal leaders, manage RAID logs, governance, and status reporting, and mentor delivery teams to achieve milestones under regulatory and contractual requirements.

Qualifications

• 10+ years of progressive project management experience
• Leadership of large, complex, multi-vendor software delivery initiatives
• Strong track record delivering projects on time and on budget
• Experience with Medicaid, MMIS, or public sector healthcare systems

Responsibilities

• Lead multiple complex EDMS projects (OnBase) across a multi-vendor ecosystem
• Develop and maintain integrated project schedules with critical path analysis
• Communicate project status to leadership and stakeholders with clear metrics
• Manage RAID logs, scope, schedule, and cost with formal change control
• Coordinate delivery across workstreams, vendors, and functional teams
• Partner with state clients and internal leaders to plan and deliver system changes

Job description

The EDMS Delivery Project Manager leads the execution of complex, EDMS implementation and migration projects within large scale Medicaid programs. This role partners closely with ecosystem vendors, business leaders, and cross functional delivery teams to ensure projects are delivered on time, on budget, within scope, and without surprises, while meeting all regulatory and contractual requirements.

Job Description

• Lead multiple complex EDMS (OnBase) projects across a multi vendor ecosystem, from initiation through implementation and stabilization.
• Develop and maintain integrated, logic driven project schedules using Microsoft Project or ADO Project Management tools including critical path analysis, sprint management, and baseline control.
• Communicate with the company and project team leadership, measuring and sharing project metrics/status; recommend program changes as needed
• Actively manage project teams to meet committed dates; identify schedule risk early and drive corrective action.
• Apply formal stage gate governance, ensuring entry/exit criteria, readiness reviews, approvals, and quality checks are completed before advancing phases.
• Enforce disciplined change control, including scope, schedule, and cost impacts, with documented approvals.
• Own and actively manage RAID logs, ensuring risks and issues are clearly articulated, mitigated, and escalated when appropriate.
• Coordinate delivery across multiple workstreams, vendors, and functional teams.
• Partner directly with state clients, ecosystem vendors, and internal leaders to plan, prioritize, and deliver system changes.
• Serve as the primary point of communication for project status providing clear, accurate, and transparent updates to stakeholders at all levels.
• Assign and manage resources; mentor team members; and act as an escalation point for delivery challenges.
• Monitor delivery performance against contractual commitments, SLAs, budgets, and regulatory timelines.
• Support capacity planning and workload balancing across projects, defects, and operational work.
• Collaborate with peer project managers to align resources, dependencies, and priorities across the program.

Requirements:

• 10+ years of progressive project management experience, including leadership of large, complex, multi-vendor software delivery initiatives.
• Deep experience leading OnBase or other EDMS software migration projects.
• Experience with multi-tenant SaaS software delivery model.
• Demonstrated mastery of end to end SDLC execution (required).
• Proficient in ADO Project Management, including Agile Planning with Azure Boards.
• Experience delivering Medicaid, MMIS, or other public sector healthcare systems
• Proven ability to build and maintain critical path schedules and manage teams to those schedules.
• Demonstrated success delivering projects on time and on budget in high pressure, client facing environments.
• Experience managing work within client/vendor delivery models.
• Proficiency with Microsoft Project (required)
• Strong experience managing RAID, change control, and executive level status reporting.