On-Site Tax Admin & Filing Coordinator

Client First Staffing; Little Rock (AR); On-site; USD 50,000 - 65,000; Full time

Job summary

Client First Staffing in Little Rock, AR is seeking a Tax Administrative Specialist to run the administrative side of the tax practice, manage deadlines, coordinate client communications, and support return preparation through data input, assembly, and e-filing.

The role involves on-site responsibilities, handling tax calendars, and ensuring smooth document flow during busy seasons. Strong bookkeeping experience and proficiency in QuickBooks/Excel are required.

Qualifications

• Bookkeeping or accounting experience with debits/credits and reading a P&L and balance sheet.
• Administrative or front-office experience in a professional office.
• Highly organized and detail-oriented; able to manage a deadline calendar.
• Working familiarity with QuickBooks.
• Working familiarity with Excel.
• Handles phones and walk-in traffic with warmth and composure, including during busy periods.
• Complete discretion with confidential client and financial information.

Responsibilities

• Own the tax filing deadline calendar: extensions, estimates, and due dates across individual and business returns.
• Drive client communication through the busy season — organizers out, missing documents chased down, engagement letters signed, appointments scheduled.
• Input tax return data from client source documents and prepare straightforward individual returns under review.
• Assemble workpapers and organize client files so preparers and reviewers can move quickly.
• Handle e-filing, Form 8879 collection and tracking, and return assembly and delivery.
• Support 1099 and W-2 season, and assist with payroll and sales tax filings as needed.
• Serve as the firm’s first point of contact — phones, walk-ins, and getting clients to the right person with the right answer.

Skills

Bookkeeping

Administrative experience

Organizational skills

QuickBooks

Excel

Phone etiquette

Confidentiality

Tools

QuickBooks

Excel

Job description

Client First Staffing in Little Rock, AR is seeking a Tax Administrative Specialist to run the administrative side of the tax practice, manage deadlines, coordinate client communications, and support return preparation through data input, assembly, and e-filing.

The role involves on-site responsibilities, handling tax calendars, and ensuring smooth document flow during busy seasons. Strong bookkeeping experience and proficiency in QuickBooks/Excel are required.