Tax Administrative Specialist

Client First Staffing; Little Rock (AR); On-site; USD 50,000 - 65,000; Full time

Job summary

Client First Staffing in Little Rock, AR is seeking a Tax Administrative Specialist to run the administrative side of the tax practice, manage deadlines, coordinate client communications, and support return preparation through data input, assembly, and e-filing.

The role involves on-site responsibilities, handling tax calendars, and ensuring smooth document flow during busy seasons. Strong bookkeeping experience and proficiency in QuickBooks/Excel are required.

Qualifications

• Bookkeeping or accounting experience with debits/credits and reading a P&L and balance sheet.
• Administrative or front-office experience in a professional office.
• Highly organized and detail-oriented; able to manage a deadline calendar.
• Working familiarity with QuickBooks.
• Working familiarity with Excel.
• Handles phones and walk-in traffic with warmth and composure, including during busy periods.
• Complete discretion with confidential client and financial information.

Responsibilities

• Own the tax filing deadline calendar: extensions, estimates, and due dates across individual and business returns.
• Drive client communication through the busy season — organizers out, missing documents chased down, engagement letters signed, appointments scheduled.
• Input tax return data from client source documents and prepare straightforward individual returns under review.
• Assemble workpapers and organize client files so preparers and reviewers can move quickly.
• Handle e-filing, Form 8879 collection and tracking, and return assembly and delivery.
• Support 1099 and W-2 season, and assist with payroll and sales tax filings as needed.
• Serve as the firm’s first point of contact — phones, walk-ins, and getting clients to the right person with the right answer.

Skills

Bookkeeping

Administrative experience

Organizational skills

QuickBooks

Excel

Phone etiquette

Confidentiality

Tools

QuickBooks

Excel

Job description

Tax Administrative Specialist
Location: Little Rock, Arkansas — 100% on-site.
Compensation: $50,000 – $65,000, commensurate with experience
Employment Type: Full-time
Role in One Line
Runs the administrative side of our tax practice — deadlines, client communication, and document flow — and supports return preparation through data input, assembly, and e-filing.
What You’ll Do

• Own the tax filing deadline calendar: extensions, estimates, and due dates across individual and business returns — and make sure nothing slips
• Drive client communication through busy season — organizers out, missing documents chased down, engagement letters signed, appointments scheduled
• Input tax return data from client source documents and prepare straightforward individual returns under review
• Assemble workpapers and organize client files so preparers and reviewers can move quickly
• Handle e-filing, Form 8879 collection and tracking, and return assembly and delivery
• Support 1099 and W-2 season, and assist with payroll and sales tax filings as needed
• Serve as the firm’s first point of contact — phones, walk-ins, and getting clients to the right person with the right answer

Must Have

• Bookkeeping or accounting experience — comfortable with debits and credits and able to read a P&L and balance sheet. This is the skill base the tax and client work is built on.
• Administrative or front-office experience in a professional office
• Highly organized and detail-oriented; can own a deadline calendar and keep filings from slipping
• Working familiarity with QuickBooks and Excel
• Handles phones and walk-in traffic with warmth and composure, including during busy periods
• Responsive and dependable through busy season
• Complete discretion with confidential client and financial information

Big Plus

• Individual tax return (Form 1040) preparation or input experience
• Prior CPA firm or tax office experience
• UltraTax CS or other Thomson Reuters CS Professional Suite experience
• Payroll or sales tax filing experience

Screening Notes
Attitude and reliability matter as much as technical skill. Please confirm on-site willingness and busy-season availability before sending candidates over.