On-Site Project Administrator & Coordination Lead

Cannon Design; Minneapolis (MN); On-site; USD 39,606 - 49,510; Full time

Job summary

CannonDesign is seeking a detail‑oriented on‑site Administrative Support professional for a Rochester, MN project. You will back the project team with administrative duties, prepare reports, and coordinate meetings to keep workflows smooth.

Relocation assistance is provided to enable on‑site presence. The role may involve client/site visits, budgeting support, and collaboration across practice and operations leaders.

Qualifications

• Minimum of 4 years of experience in related administrative roles.
• Experience in architecture/engineering/interior design industry preferred.
• Strong verbal and written communication with presentation skills.
• Ability to work in a team, manage time, and stay organized.
• Proficiency in MS Office (Word, Excel, PowerPoint); InDesign a plus.
• Experience with Procore and Newforma is beneficial.
• Familiarity with video/audio meeting tech, Deltek Vision/Deltek
• Willingness to travel as needed.

Responsibilities

• Coordinate project updates and weekly status emails with internal and external teams.
• Organize onsite client meetings and assist in report generation.
• Support proposal and contracting efforts; prepare memos and presentations.
• Take and transcribe meeting notes; assist in budgeting and billing workflows.
• Review consultant invoices and assist in accounts payable processes.
• Monitor project workflows, maintain project files, and support leadership.
• Assist in developing fees during proposals and support staffing data in Deltek Vision.
• Provide travel support and ensure accurate documentation.

Skills

MS Office

Word

Excel

PowerPoint

InDesign

Procore

Newforma

Verbal communication

Written communication

Presentation skills

Teamwork

Time management

Organization

Attention to detail

Travel

Education

High School Diploma

Associate's degree

Tools

Deltek Vision

Deltek

MS Project

Job description

CannonDesign is seeking a detail‑oriented on‑site Administrative Support professional for a Rochester, MN project. You will back the project team with administrative duties, prepare reports, and coordinate meetings to keep workflows smooth.

Relocation assistance is provided to enable on‑site presence. The role may involve client/site visits, budgeting support, and collaboration across practice and operations leaders.