On-Site Payroll Coordinator

accuratetemps; Village of Islandia (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Job summary

Accurate Personnel in Islandia, NY seeks a Payroll Administrative Coordinator to manage payroll, data entry, signatures, and clerical duties while consistently meeting deadlines and supporting a fast‑paced production environment.

This role monitors time clock usage, coordinates with clients, resolves associate issues, and acts as the critical bridge between the client and Accurate leadership, delivering transparent reporting during high‑stress shifts.

Qualifications

• Must be able to manage payroll and related clerical duties.
• Ability to create and edit spreadsheets.
• Bilingual English/Spanish preferred.
• Ability to work independently and make decisions.

Responsibilities

• Clerical & Administrative Tasks: Handle and managing payroll, data entry, and other clerical duties.
• Proactive Site Leadership: Monitor time clock usage for attendance and payroll.
• Conflict Resolution: Serve as the primary point of contact for associate grievances and site disputes.
• Availability: Be available for extended hours and overtime as needed.
• Strategic Communication: Bridge between the client and Accurate leadership with transparent reporting.

Skills

Bilingual English/Spanish

Payroll processing

Data entry

Problem solving

Independent decision making

Tools

Novatime

Timerack

Job description

Payroll Administrative Coordinator

Location: Islandia, NY │ Shift: Daytime│ Pay: $22/hr +(Weekly Pay + OT) │ Benefits: Medical, Dental, Vision, 401k

Are You a Natural Problem Solver Who Loves a Challenge?

Key Responsibilities & Adaptability

• Clerical & Administrative Tasks: Handle and managing payroll, data entry, and any other clerical duties and tasks while meeting deadlines. You will also be responsible for obtaining signatures for payroll and speaking with clients directly.
• Proactive Site Leadership: Monitor time clock usage for attendance and payroll.
• Expert Conflict Resolution: Serve as the primary point of contact for resolving associate grievances, behavioral issues, and site-level disputes. You must be able to de-escalate situations in real-time while maintaining company standards.
• Unmatched Availability: This role requires a \"whatever it takes\" mindset. You must be available for extended hours and overtime, often with little to no notice, to support our client's changing production needs.
• Strategic Communication: Act as the vital bridge between the client and Accurate leadership, providing transparent reporting even during high-stress shifts.

Requirements & Qualifications

• The \"Flex\" Factor: Proven ability to remain calm and effective under pressure, especially when faced with last-minute schedule changes or operational pivots.
• Bilingual Skills: Fluency in English & Spanish is highly preferred to effectively communicate across a diverse workforce.
• Reporting & Compliance: Ability to create and edit spreadsheets, and work with Novatime or Timerack to support payroll. Support diversity and comply with EEO standards.
• Decision Maker: Strong ability to work independently and make firm, fair decisions on the fly.

ABOUT ACCURATE PERSONNEL

Everybody needs to work, but turning that work into a rewarding career is what separates Accurate Personnel from any other job. When you join our corporate team, you are joining an industry-leading company that has been a community asset for 45 years. From our origins as a boutique Chicagoland office to our current nationwide reach, Accurate Personnel has always been about helping people.

Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.