On-Site Payroll Coordinator

Accurate Personnel LLC; New York (NY); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Weekly pay

Job summary

Accurate Personnel is seeking a resilient Payroll Administrative Coordinator for our Islandia, NY operation. You will manage payroll data entry, obtain signatures, liaise with clients directly, and ensure deadlines are met in a fast-paced warehouse environment.

The role requires calm under pressure, bilingual English/Spanish communication, and the ability to navigate time-tracking systems like Novatime or Timerack while supporting overtime needs and maintaining compliance with EEO standards.

Qualifications

• Fluent English and Spanish preferred for cross‑c workforce communication.
• Experience handling payroll and related clerical tasks.
• Familiarity with time-tracking systems (Novatime/Timerack) and payroll reporting.

Responsibilities

• Handle payroll data entry and clerical duties to meet deadlines.
• Monitor time clock usage and payroll processes at the site.
• Resolve associate grievances and site-level disputes with professionalism.
• Be available for extended hours and overtime as production needs shift.
• Act as a communication bridge between the client and Accurate leadership.

Skills

Bilingual English/Spanish

Data entry

Payroll knowledge

Independent decision making

Tools

Novatime

Timerack

Job description

Payroll Administrative Coordinator

Location: Islandia, NY │ Shift: Daytime │ Pay: $22/hr +(Weekly Pay + OT) │ Benefits: Medical, Dental, Vision, 401k

Are You a Natural Problem Solver Who Loves a Challenge?

Accurate Personnel is seeking a resilient, high-energy Payroll Administrative Coordinator who ex cels when the stakes are high. This isn’t a standard 9-to-5 role; we need a warrior who can navigate the complexities of a fast-paced warehouse environment, pivot instantly when priorities shift, and resolve workplace conflicts with professional poise.

Key Responsibilities & Adaptability

• - Clerical & Administrative Tasks: Handle and managing payroll, data entry, and any other clerical duties and tasks while meeting deadlines. You will also be responsible for obtaining signatures for payroll and speaking with clients directly.
• - Proactive Site Leadership: Monitor time clock usage for attendance and payroll.
• - Expert Conflict Resolution: Serve as the primary point of contact for resolving associate grievances, behavioral issues, and site-level disputes. You must be able to de‑escalate situations in real‑time while maintaining company standards.
• - Unmatched Availability: This role requires a "whatever it takes" mindset. You must be available for extended hours and overtime , often with little to no notice, to support our client's changing production needs.
• - Strategic Communication: Act as the vital bridge between the client and Accurate leadership, providing transparent reporting even during high‑stress shifts.

Requirements & Qualifications

• - The "Flex" Factor: Proven ability to remain calm and effective under pressure, especially when faced with last-minute schedule changes or operational pivots.
• - Bilingual Skills: Fluency in English & Spanish is highly preferred to effectively communicate across a diverse workforce.
• - Reporting & Compliance: Ability to create and edit spreadsheets, and work with Novatime or Timerack to support payroll. Support diversity and comply with EEO standards.
• - Decision Maker: Strong ability to work independently and make firm, fair decisions on the fly.

ABOUT ACCURATE PERSONNEL

Everybody needs to work, but turning that work into a rewarding career is what separates Accurate Personnel from any other job. When you join our corporate team, you are joining an industry‑leading company that has been a community asset for 45 years. From our origins as a boutique Chicagoland office to our current nationwide reach, Accurate Personnel has always been about helping people.

Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.