On-Site Payroll Coordinator

Accurate Personnel; Allentown (AZ); On-site; USD 57,859,000 - 71,635,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k plan

Job summary

Accurate Personnel is seeking a resilient Payroll Administrative Coordinator for our Allentown, PA warehouse client. The role demands accuracy in payroll, data entry, and timely clerical tasks while meeting deadlines.

You will monitor time clock usage, resolve conflicts, and communicate between the client and Accurate leadership. Fluency in English is required and Spanish is a strong plus; willingness to work extended hours and overtime is expected.

Qualifications

• Experience handling payroll and clerical duties in fast-paced environments.
• Fluent in English; Spanish is highly preferred.
• Ability to work independently and make decisions on the fly.
• Familiarity with time-tracking systems (Novatime/Timerack) and payroll compliance.

Responsibilities

• Clerical and administrative tasks including payroll, data entry, and signatures.
• Monitor clock usage for attendance and payroll.
• Resolve associate grievances and site-level disputes.
• Be available for extended hours and overtime on short notice.
• Provide strategic, transparent communication between client and leadership.

Skills

Payroll processing

Data entry

Excel

Tools

Novatime

Timerack

Job description

Payroll Administrative Coordinator

Location: Allentown, PA│ Shift: Daytime│Pay: $22/hr (Weekly Pay + OT) │ Benefits: Medical, Dental, Vision, 401k

Are You a Natural Problem Solver Who Loves a Challenge?

Accurate Personnel is seeking a resilient, high-energy Payroll Administrative Coordinator who excels when the stakes are high. This isn’t a standard 9-to-5 role; we need a warrior who can navigate the complexities of a fast-paced warehouse environment, pivot instantly when priorities shift, and resolve workplace conflicts with professional poise.

Key Responsibilities & Adaptability

• Clerical & Administrative Tasks: Handle and managing payroll, data entry, and any other clerical duties and tasks while meeting deadlines. You will also be responsible for obtaining signatures for payroll and speaking with clients directly.
  
• Proactive Site Leadership: Monitor time clock usage for attendance and payroll.
  
• Expert Conflict Resolution: Serve as the primary point of contact for resolving associate grievances, behavioral issues, and site-level disputes. You must be able to de-escalate situations in real-time while maintaining company standards.
• Unmatched Availability: This role requires a "whatever it takes" mindset. You must be available for extended hours and overtime, often with little to no notice, to support our client's changing production needs.
• Strategic Communication: Act as the vital bridge between the client and Accurate leadership, providing transparent reporting even during high-stress shifts.

Requirements & Qualifications

• The "Flex" Factor: Proven ability to remain calm and effective under pressure, especially when faced with last-minute schedule changes or operational pivots.
• Bilingual Skills: Fluency in English & Spanish is highly preferred to effectively communicate across a diverse workforce.
• Reporting & Compliance: Ability to create and edit spreadsheets, and work with Novatime or Timerack to support payroll. Support diversity and comply with EEO standards.
• Decision Maker: Strong ability to work independently and make firm, fair decisions on the fly.

ABOUT ACCURATE PERSONNEL

Everybody needs to work, but turning that work into a rewarding career is what separates Accurate Personnel from any other job. When you join our corporate team, you are joining an industry-leading company that has been a community asset for 45 years. From our origins as a boutique Chicagoland office to our current nationwide reach, Accurate Personnel has always been about helping people.

Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.