On-Site Operations & Admin Lead (Mon–Fri)

Zibiz-Corporation; Town of Smithtown (NY); On-site; USD 44,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

401(k) with company match

Profit-Sharing Retirement Plan

Paid time off

Paid holidays

Monday–Friday daytime schedule

Job summary

ZiBiz Corporation, a Hauppauge, NY technology company, seeks an Administrative & Operations Supervisor to oversee daily administrative and business operations. This hands-on leadership role requires guiding staff, coordinating orders from receipt to fulfillment, and ensuring accurate billing and ERP transactions.

The ideal candidate has 5+ years of business administration experience, strong Excel skills, and proven supervisory能力.

Qualifications

• Minimum 5 years of relevant professional experience in business administration or office operations.
• Experience supervising or leading administrative staff (2+ years strongly preferred).
• Experience with customer order processing, billing, and payments.
• Strong Microsoft Excel and Office skills; adept with data accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Bachelor's degree in a related field preferred.

Responsibilities

• Supervise daily activities of administrative personnel and set priorities.
• Oversee order entry, processing, and fulfillment with warehouse coordination.
• Manage billing, AR/AP, payments, and credit-card processing; ensure accuracy.
• Maintain ERP data integrity and generate reports for management.
• Develop and improve administrative procedures and workflows.

Skills

Excel

Office suite

Communication

Attention to detail

Time management

Problem solving

Supervisory experience

Education

Bachelor's degree

Tools

ERP system

CRM

Accounting software

Job description

ZiBiz Corporation, a Hauppauge, NY technology company, seeks an Administrative & Operations Supervisor to oversee daily administrative and business operations. This hands-on leadership role requires guiding staff, coordinating orders from receipt to fulfillment, and ensuring accurate billing and ERP transactions.

The ideal candidate has 5+ years of business administration experience, strong Excel skills, and proven supervisory能力.