On-Site Office Manager — Construction Admin & Dispatch (Mon–Fri)

Cogent Analytics

Fort Worth (TX)

On-site

USD 60,000 - 65,000

Full time

7 days ago

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Benefits offered by this job

No nights or weekends

Direct ownership access

Stable, long-standing company

Structured 90‑day onboarding

Job summary

Cogent Analytics in Arlington, TX is seeking an experienced Office Manager to lead administrative operations, customer service workflow, dispatch coordination, billing, and compliance. This on-site role reports to ownership and emphasizes organization in a fast-paced service environment.

The position focuses on customer communication, scheduling, invoicing, receivables, and daily office management. Candidates should have 3+ years of relevant experience, proficiency with QuickBooks Online, and

Qualifications

3+ years of office management or administrative experience in construction, trades, or field service.
Proficiency with QuickBooks Online, including invoicing and accounts receivable.
Experience managing receivables and customer collections.
Strong organizational skills with the ability to manage recurring deadlines independently.
Professional phone presence and customer service skills.

Responsibilities

Be the primary contact for incoming customer calls and dispatch service/warranty work.
Prepare invoices within 48 hours of job completion and manage accounts receivable.
Maintain filing systems and digital document management; coordinate vendors.
Maintain licenses, insurance, permits and certificates of insurance.
Support pre-qualification, bid packages, onboarding, and vehicle/equipment records.