On-Site Office & Executive Support Specialist

Evercare; Skokie (IL); Sur place; USD 45 000 - 60 000; Plein temps

Résumé du poste

Evercare in Skokie, IL seeks an Office Coordinator and Executive Assistant to keep the office running smoothly and to welcome employees, clients, guests, and vendors. This full-time, in-person role runs Monday–Friday, 9:00 AM–5:00 PM in Skokie, IL 60076.

Salary ranges from $45,000 to $60,000 per year, depending on experience and ability to own the role. This role emphasizes proactive office management and independent handling of duties.

Qualifications

• Previous experience in reception, office administration, hospitality, or a similar role preferred.
• Friendly, professional, and approachable personality.
• Strong organizational and time-management skills.
• Reliable, proactive, and comfortable working independently.
• Excellent attention to detail and follow-through.
• Ability to multitask, prioritize, and adapt to changing needs.
• Strong communication and interpersonal skills.
• Comfortable interacting with employees, clients, vendors, and visitors.
• Valid driver's license and personal vehicle required. The employee must have reliable access to their own vehicle and be willing to use it for occasional work-related errands, pickups, drop-offs, courier runs, and supply purchases during the workday.
• Ability to lift and carry typical office supply boxes and event materials when needed.

Responsabilités

• Reception & Visitor Support: Greet guests, clients, and visitors professionally.
• Direct visitors to conference rooms and assist with meetings.
• Receive and route deliveries to the appropriate recipient.
• Maintain a clean, welcoming reception area.
• Mail & Deliveries: Manage incoming/outgoing mail and packages.
• Sort/distribute mail to employees/departments.
• Coordinate outgoing mail, packages, and shipments.
• Occasional local courier tasks as needed.
• Office Events & Employee Engagement: Plan and coordinate birthdays, anniversaries, lunches, parties, and other events.
• Arrange food/beverage orders and assist with setup/cleanup.
• Support office celebrations and a positive environment.
• Office Supplies & General Office Support: Monitor inventory of supplies; keep stocked.
• Place and coordinate supply orders.
• Keep shared spaces organized and maintained.
• Assist with local pickups/drops/errands as needed.
• Provide executive support tasks as required.

Connaissances

Organization

Time management

Reliability

Proactivity

Attention to detail

Multitasking

Communication

Interpersonal skills

Driver's license

Description du poste

Evercare in Skokie, IL seeks an Office Coordinator and Executive Assistant to keep the office running smoothly and to welcome employees, clients, guests, and vendors. This full-time, in-person role runs Monday–Friday, 9:00 AM–5:00 PM in Skokie, IL 60076.

Salary ranges from $45,000 to $60,000 per year, depending on experience and ability to own the role. This role emphasizes proactive office management and independent handling of duties.