On-site Office & Accounting Lead

O'Brien Wood and Iron; Portland (ME); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Paid holidays

Retirement plan with company matching

Professional development opportunities

10% above cost on lumber

15% discount at Carhartt

Portland Sea Dogs tickets

Corporate sponsorship at Val Halla

Positive work environment

Job summary

O’Brien Wood & Iron, a Portland-based building company, seeks an Office Manager & Accounting Specialist to handle admin, HR, and accounting functions, ensuring smooth daily operations.

You will maintain financial records, process AP/AR, support payroll, manage QuickBooks Online, and coordinate with outside professionals. Independent, detail-oriented candidates who improve systems will thrive in this role.

Qualifications

• 5+ years of bookkeeping or accounting experience, preferably in construction, project-based businesses, manufacturing, or a multi-entity environment.
• Proficiency with QuickBooks Online accounting software and Google Workspace
• Experience improving accounting processes, implementing procedures, and maintaining accounting systems
• Strong understanding of accounting principles and practices, including job costing, reconciliations, and accounts payable/receivable
• Experience processing payroll and preparing documentation for tax filings, insurance audits, and 1099s
• Experience working directly with CPAs, payroll providers, insurance carriers, or other external financial professionals
• High attention to detail and accuracy in managing financial records
• Ability to work independently, manage multiple priorities, and meet deadlines
• Strong organizational and recordkeeping skills, including digital and physical file management
• Excellent written and verbal communication skills
• Reliable transportation for occasional bank and post office errands

Responsibilities

• Maintain accurate financial records and coordinate with CPA and payroll provider
• Manage accounts payable and accounts receivable functions
• Prepare payroll and payroll tax reports; file payroll tax reports and 1099s
• Reconcile bank accounts and prepare monthly journal entries
• Prepare regular financial reports for ownership and management
• Develop SOPs and improve accounting processes
• Maintain QuickBooks Online, chart of accounts, reports
• Ensure compliance with audits and insurance documentation

Skills

Bookkeeping

Accounting

Payroll processing

Accounts payable

Accounts receivable

Financial reporting

QuickBooks Online

Google Workspace

Attention to detail

Independent work

Organizational skills

Tools

QuickBooks Online

Google Workspace

Job description

O’Brien Wood & Iron, a Portland-based building company, seeks an Office Manager & Accounting Specialist to handle admin, HR, and accounting functions, ensuring smooth daily operations.

You will maintain financial records, process AP/AR, support payroll, manage QuickBooks Online, and coordinate with outside professionals. Independent, detail-oriented candidates who improve systems will thrive in this role.