On-Site North Bay Office Manager — Make Things Happen

Lifehouse Agency; Petaluma (CA); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with matching

Paid time off

Life and disability insurance

Employee assistance program

Job summary

Lifehouse is seeking an organized Office Manager to keep the North Bay office running smoothly, supporting staff and programs, and coordinating with vendors and departments.

You will handle day-to-day operations, provide admin support to the Director of Programs & Operations and North Bay teams, manage office supplies, records, and meetings, and assist with events and materials for Lifehouse programs and services.

Qualifications

• At least four years of office management, administrative management, or executive assistant experience.
• Strong organizational skills and excellent attention to detail.
• Excellent communication and interpersonal skills.
• Initiative, good judgment, and strong follow-through.
• Ability to manage multiple priorities and work independently.
• Professional, welcoming, and service-oriented approach.
• Proficiency with Microsoft Office and ability to learn new software and databases.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Flexibility and adaptability when priorities change.
• Ability to drive for work-related purposes as needed.

Responsibilities

• Manage the day-to-day administrative operations of the North Bay office
• Provide administrative support to the Director of Programs & Operations and North Bay teams
• Serve as a primary point of contact for office needs, calls, visitors, vendors, and correspondence
• Coordinate office supplies, equipment, maintenance, mail, shipping, invoices, and other operational needs
• Maintain common areas and ensure the office is welcoming, organized, and well stocked
• Coordinate equipment repairs, vendor services, and technology needs with IT
• Maintain office records, databases, spreadsheets, and program documentation
• Coordinate team meetings, including scheduling, materials, minutes, and follow-up
• Support events, communications, flyers, and other materials that showcase Lifehouse programs and services
• Open and secure the North Bay office at the beginning and end of the workday

Skills

Office management

Organizational skills

Communication

Interpersonal skills

Confidentiality

MS Office

Problem solving

Independent work

Multi-tasking

Drive for work-related purposes

Tools

Database software

Job description

Lifehouse is seeking an organized Office Manager to keep the North Bay office running smoothly, supporting staff and programs, and coordinating with vendors and departments.

You will handle day-to-day operations, provide admin support to the Director of Programs & Operations and North Bay teams, manage office supplies, records, and meetings, and assist with events and materials for Lifehouse programs and services.