Office Manager - North Bay

Lifehouse Inc.; Petaluma (CA); Vor Ort; USD 68.000 - 83.000; Vollzeit

Benefits dieser Stelle

Health, dental, and vision insurance

401(k) with matching

Paid time off

Life and disability insurance

Employee assistance program

Zusammenfassung

Lifehouse is seeking an organized Office Manager to keep the North Bay office running smoothly and support staff and programs that empower its mission.

You will be the go-to person for day-to-day operations, coordinating with staff, vendors, visitors, and departments across Lifehouse.

Qualifikationen

• Four years of office management, administrative management, or executive assistant experience.
• Strong organizational skills with great attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency with Microsoft Office and willingness to learn new software.

Aufgaben

• Manage day-to-day administrative operations of the North Bay office.
• Provide administrative support to the Director of Programs & Operations and North Bay teams.
• Serve as primary point of contact for office needs, calls, visitors, vendors, and correspondence.
• Coordinate supplies, equipment, maintenance, mail, invoices, and other operational needs.
• Maintain welcoming, organized common areas and stock levels.
• Coordinate equipment repairs and IT-related needs with IT.
• Maintain records, databases, spreadsheets, and program documentation.
• Coordinate team meetings, materials, minutes, and follow-up.
• Support events, communications, and Lifehouse program materials.
• Open and secure the North Bay office at start and end of day.

Kenntnisse

Office management

Organizational skills

Communication

Microsoft Office

Confidentiality

Multitasking

Independent work

Customer service

Jobbeschreibung

Are you organized, resourceful, and the person who makes things happen? Join Lifehouse!

Lifehouse is looking for an organized, resourceful, and people-focused Office Manager to

keep our North Bay office running smoothly and support the staff and programs that make our

mission possible. You’ll be the go-to person for day-to-day office operations, working with staff,

vendors, visitors, and departments across Lifehouse.

If you enjoy variety, solving problems, staying one step ahead, and creating a welcoming and

well-organized workplace, this could be the role for you!

What you will do:

• Manage the day-to-day administrative operations of the North Bay office
• Provide administrative support to the Director of Programs & Operations and North Bay teams
• Serve as a primary point of contact for office needs, calls, visitors, vendors, and correspondence
• Coordinate office supplies, equipment, maintenance, mail, shipping, invoices, and other operational needs
• Maintain common areas and ensure the office is welcoming, organized, and well stocked
• Coordinate equipment repairs, vendor services, and technology needs with IT
• Maintain office records, databases, spreadsheets, and program documentation
• Coordinate team meetings, including scheduling, materials, minutes, and follow-up
• Support events, communications, flyers, and other materials that showcase Lifehouse programs and services
• Open and secure the North Bay office at the beginning and end of the workday

What you will bring:

• At least four years of office management, administrative management, or executive assistant experience
• Strong organizational skills and excellent attention to detail
• Excellent communication and interpersonal skills
• Initiative, good judgment, and strong follow-through
• Ability to manage multiple priorities and work independently
• Professional, welcoming, and service-oriented approach
• Proficiency with Microsoft Office and ability to learn new software and databases
• Ability to maintain confidentiality and handle sensitive information appropriately
• Flexibility and adaptability when priorities change
• Ability to drive for work-related purposes as needed

Why you would want to join us:

• Make a difference supporting an organization that improves the lives of people with developmental disabilities
• Be the person who makes things happen and helps keep a busy office running smoothly
• Enjoy variety with a role that touches operations, programs, events, technology, and people
• Work with a supportive team committed to Lifehouse’s mission and the people we serve

Compensation and Benefits

• Full time, in person role
• Pay up to $75,000 if annualized
• Health, dental, and vision insurance
• 401(k) with matching
• Paid time off
• Life and disability insurance
• Employee assistance program

Lifehouse is an Equal Opportunity Employer.