Office Manager - North Bay

Lifehouse Agency; Petaluma (CA); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with matching

Paid time off

Life and disability insurance

Employee assistance program

Job summary

Lifehouse is seeking an organized Office Manager to keep the North Bay office running smoothly, supporting staff and programs, and coordinating with vendors and departments.

You will handle day-to-day operations, provide admin support to the Director of Programs & Operations and North Bay teams, manage office supplies, records, and meetings, and assist with events and materials for Lifehouse programs and services.

Qualifications

• At least four years of office management, administrative management, or executive assistant experience.
• Strong organizational skills and excellent attention to detail.
• Excellent communication and interpersonal skills.
• Initiative, good judgment, and strong follow-through.
• Ability to manage multiple priorities and work independently.
• Professional, welcoming, and service-oriented approach.
• Proficiency with Microsoft Office and ability to learn new software and databases.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Flexibility and adaptability when priorities change.
• Ability to drive for work-related purposes as needed.

Responsibilities

• Manage the day-to-day administrative operations of the North Bay office
• Provide administrative support to the Director of Programs & Operations and North Bay teams
• Serve as a primary point of contact for office needs, calls, visitors, vendors, and correspondence
• Coordinate office supplies, equipment, maintenance, mail, shipping, invoices, and other operational needs
• Maintain common areas and ensure the office is welcoming, organized, and well stocked
• Coordinate equipment repairs, vendor services, and technology needs with IT
• Maintain office records, databases, spreadsheets, and program documentation
• Coordinate team meetings, including scheduling, materials, minutes, and follow-up
• Support events, communications, flyers, and other materials that showcase Lifehouse programs and services
• Open and secure the North Bay office at the beginning and end of the workday

Skills

Office management

Organizational skills

Communication

Interpersonal skills

Confidentiality

MS Office

Problem solving

Independent work

Multi-tasking

Drive for work-related purposes

Tools

Database software

Job description

Are you organized, resourceful, and the person who makes things happen? Join Lifehouse!

Lifehouse is looking for an organized, resourceful, and people-focused Office Manager to

keep our North Bay office running smoothly and support the staff and programs that make our

mission possible. You’ll be the go-to person for day-to-day office operations, working with staff,

vendors, visitors, and departments across Lifehouse.

If you enjoy variety, solving problems, staying one step ahead, and creating a welcoming and

well-organized workplace, this could be the role for you!

What you will do:

• Manage the day-to-day administrative operations of the North Bay office
• Provide administrative support to the Director of Programs & Operations and North Bay teams
• Serve as a primary point of contact for office needs, calls, visitors, vendors, and correspondence
• Coordinate office supplies, equipment, maintenance, mail, shipping, invoices, and other operational needs
• Maintain common areas and ensure the office is welcoming, organized, and well stocked
• Coordinate equipment repairs, vendor services, and technology needs with IT
• Maintain office records, databases, spreadsheets, and program documentation
• Coordinate team meetings, including scheduling, materials, minutes, and follow-up
• Support events, communications, flyers, and other materials that showcase Lifehouse programs and services
• Open and secure the North Bay office at the beginning and end of the workday

What you will bring:

• At least four years of office management, administrative management, or executive assistant experience
• Strong organizational skills and excellent attention to detail
• Excellent communication and interpersonal skills
• Initiative, good judgment, and strong follow-through
• Ability to manage multiple priorities and work independently
• Professional, welcoming, and service-oriented approach
• Proficiency with Microsoft Office and ability to learn new software and databases
• Ability to maintain confidentiality and handle sensitive information appropriately
• Flexibility and adaptability when priorities change
• Ability to drive for work-related purposes as needed

Why you would want to join us:

• Make a difference supporting an organization that improves the lives of people with developmental disabilities
• Be the person who makes things happen and helps keep a busy office running smoothly
• Enjoy variety with a role that touches operations, programs, events, technology, and people
• Work with a supportive team committed to Lifehouse’s mission and the people we serve

Compensation and Benefits

• Full time, in person role
• Pay up to $75,000 if annualized
• Health, dental, and vision insurance
• 401(k) with matching
• Paid time off
• Life and disability insurance
• Employee assistance program

Lifehouse is an Equal Opportunity Employer.