On-Site In Vivo Operations Leader

Pharmaron Beijing Co. Ltd.; Carlsbad (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Matching

PTO & Holidays

HSA contributions

Life Insurance & AD&D

EAP & wellness programs

Professional development

Job summary

Pharmaron Beijing Co. Ltd. in Carlsbad, CA is seeking an In Vivo Operations Specialist to manage day-to-day lab operations for in vivo studies and act as study manager.

You will coordinate OR schedules, monitor workflow, ensure safety and GLP compliance, and serve as the primary operational contact for sponsors. Requires a Bachelor's with 5 years in vivarium/CRO or a Master with 1-3 years, on-site environment, with strong growth opportunities.

Qualifications

• Bachelor's degree plus 5 years in relevant field or Master's degree plus 1–3 years.
• Experience in lab, preclinical, CRO, or vivarium environments.
• Experience coordinating operations or projects in fast-paced settings.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Anesthesia, analgesia, and peri-operative care experience.
• Protocol/report writing experience.
• Sponsor-facing or client-facing experience.

Responsibilities

• Oversee daily operations of the in vivo / surgical research laboratory to ensure studies run safely, efficiently, and on schedule.
• Coordinate operating room schedules, staffing assignments, equipment readiness, and supply availability.
• Monitor workflow throughout the day and adjust resources in real time to meet shifting study priorities.
• Ensure end-of-day closeout activities are completed, including cleaning, restocking, and next-day preparation.
• Identify operational bottlenecks and implement process improvements to increase efficiency.
• Partner with Study Directors and scientific leadership to plan and execute preclinical medical device studies.
• Maintain the master study calendar, scheduling, resource allocation, and milestones.
• Lead internal kickoff meetings to align timelines, protocols, staffing, and study expectations.
• Support active studies by coordinating logistics, resolving issues quickly, and ensuring timelines are met.
• Assist with protocol execution, data collection workflows, and report deliverables as needed.
• Serve as a primary operational point of contact for sponsors before, during, and after study execution.
• Provide timely updates regarding scheduling, study progress, milestones, and deliverables.
• Respond to sponsor requests professionally with a customer-service mindset.
• Build trusted relationships with clients through responsiveness and study excellence.
• Ensure activities comply with SOPs, USDA rules, FDA GLP standards, and site policies.
• Support radiation safety programs including training and documentation.
• Maintain accurate records for study scheduling, protocols, data, equipment maintenance, and metrics.
• Promote a culture of safety and continuous improvement.
• Assist research teams with animal handling, dosing, anesthesia support, and peri-operative activities.
• Provide floor support during high-volume study days.
• Contribute as a hands-on team member while balancing leadership and oversight.

Skills

Organizational skills

Communication skills

Project coordination

MS Office (Excel/Word/Outlook)

Sponsor-facing experience

Anesthesia/peri-operative care

Protocol/report writing

Client-facing experience

Education

Bachelor's degree +5 years

Master's degree +1-3 years

Tools

None

Job description

Pharmaron Beijing Co. Ltd. in Carlsbad, CA is seeking an In Vivo Operations Specialist to manage day-to-day lab operations for in vivo studies and act as study manager.

You will coordinate OR schedules, monitor workflow, ensure safety and GLP compliance, and serve as the primary operational contact for sponsors. Requires a Bachelor's with 5 years in vivarium/CRO or a Master with 1-3 years, on-site environment, with strong growth opportunities.