In Vivo Operations Specialist

Pharmaron Beijing Co. Ltd.; Carlsbad (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Matching

PTO & Holidays

HSA contributions

Life Insurance & AD&D

EAP & wellness programs

Professional development

Job summary

Pharmaron Beijing Co. Ltd. in Carlsbad, CA is seeking an In Vivo Operations Specialist to manage day-to-day lab operations for in vivo studies and act as study manager.

You will coordinate OR schedules, monitor workflow, ensure safety and GLP compliance, and serve as the primary operational contact for sponsors. Requires a Bachelor's with 5 years in vivarium/CRO or a Master with 1-3 years, on-site environment, with strong growth opportunities.

Qualifications

• Bachelor's degree plus 5 years in relevant field or Master's degree plus 1–3 years.
• Experience in lab, preclinical, CRO, or vivarium environments.
• Experience coordinating operations or projects in fast-paced settings.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Anesthesia, analgesia, and peri-operative care experience.
• Protocol/report writing experience.
• Sponsor-facing or client-facing experience.

Responsibilities

• Oversee daily operations of the in vivo / surgical research laboratory to ensure studies run safely, efficiently, and on schedule.
• Coordinate operating room schedules, staffing assignments, equipment readiness, and supply availability.
• Monitor workflow throughout the day and adjust resources in real time to meet shifting study priorities.
• Ensure end-of-day closeout activities are completed, including cleaning, restocking, and next-day preparation.
• Identify operational bottlenecks and implement process improvements to increase efficiency.
• Partner with Study Directors and scientific leadership to plan and execute preclinical medical device studies.
• Maintain the master study calendar, scheduling, resource allocation, and milestones.
• Lead internal kickoff meetings to align timelines, protocols, staffing, and study expectations.
• Support active studies by coordinating logistics, resolving issues quickly, and ensuring timelines are met.
• Assist with protocol execution, data collection workflows, and report deliverables as needed.
• Serve as a primary operational point of contact for sponsors before, during, and after study execution.
• Provide timely updates regarding scheduling, study progress, milestones, and deliverables.
• Respond to sponsor requests professionally with a customer-service mindset.
• Build trusted relationships with clients through responsiveness and study excellence.
• Ensure activities comply with SOPs, USDA rules, FDA GLP standards, and site policies.
• Support radiation safety programs including training and documentation.
• Maintain accurate records for study scheduling, protocols, data, equipment maintenance, and metrics.
• Promote a culture of safety and continuous improvement.
• Assist research teams with animal handling, dosing, anesthesia support, and peri-operative activities.
• Provide floor support during high-volume study days.
• Contribute as a hands-on team member while balancing leadership and oversight.

Skills

Organizational skills

Communication skills

Project coordination

MS Office (Excel/Word/Outlook)

Sponsor-facing experience

Anesthesia/peri-operative care

Protocol/report writing

Client-facing experience

Education

Bachelor's degree +5 years

Master's degree +1-3 years

Tools

None

Job description

Position: In Vivo Operations Specialist

Salary Range: $80k - $100k (DOE)

Location: Carlsbad, CA (on-site)

About Pharmaron

Pharmaron is a global contract research and manufacturing organization (CRO/CDMO) helping pharma and biotech companies bring new therapies to life. With over 25,000 employees worldwide across 28 locations in the US, UK, China, and Singapore, we support drug discovery through to manufacturing with fully integrated high-quality services.

We're proud of the impact we make and just last year, we supported 887 discovery projects, 1,100+ CMC programs, and 1,397 clinical trials across all phases. Our teams are involved in everything from small molecules, ADC's, biologics, and gene therapies and we work with more than 3,300 global customers. To learn more, visit www.pharmaron.com.

Job Overview:

The In Vivo Operations Specialist works closely with the medical device leadership and is responsible for managing day to day laboratory operations and oversight and of the lab activities involving the testing of medical devices and combination products. The In Vivo Operations specialist will also function as a study manager assisting the study directors.

The In vivo operations specialist will be a key member of the Pharmaron Operations Team and function as a liaison between sponsors, internal research scientists, and research associates.

Key Responsibilities

• Oversee daily operations of the in vivo / surgical research laboratory to ensure studies run safely, efficiently, and on schedule.
• Coordinate operating room schedules, staffing assignments, equipment readiness, and supply availability.
• Monitor workflow throughout the day and adjust resources in real time to meet shifting study priorities.
• Ensure end-of-day closeout activities are completed, including cleaning, restocking, and next-day preparation.
• Identify operational bottlenecks and implement process improvements to increase efficiency and quality.
• Partner with Study Directors and scientific leadership to plan and execute preclinical medical device and combination product studies.
• Maintain the master study calendar, ensuring accurate scheduling, resource allocation, and milestone tracking.
• Lead internal kickoff meetings to align teams on timelines, protocols, staffing, and study expectations.
• Support active studies by coordinating logistics, resolving issues quickly, and ensuring timelines are met.
• Assist with protocol execution, data collection workflows, and report deliverables as needed.
• Serve as a primary operational point of contact for sponsors before, during, and after study execution.
• Provide timely updates regarding scheduling, study progress, operational milestones, and deliverables.
• Respond to sponsor requests professionally, accurately, and with a strong customer-service mindset.
• Build trusted relationships with clients through responsiveness, reliability, and study excellence.
• Ensure all activities are performed in accordance with SOPs, USDA regulations, FDA GLP standards, and site policies.
• Support radiation safety programs including training, documentation, and compliant equipment use.
• Maintain accurate records for study scheduling, protocols, data, equipment maintenance, and operational metrics.
• Promote a culture of safety, accountability, and continuous improvement.
• Assist research teams with animal handling, restraint, dosing, anesthesia support, peri-operative activities, and related procedures as needed.
• Provide floor support during high-volume or high-priority study days to ensure successful execution.
• Contribute as a hands-on team member while balancing leadership and operational oversight.

What We're Looking For:

• Bachelor's degree + 5 years relevant experience, or Master's degree + 1-3 years relevant experience
• Experience in laboratory, preclinical, CRO, or vivarium environments
• Experience coordinating operations or projects in fast-paced settings
• Strong organizational and communication skills
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Anesthesia, analgesia, and peri-operative care experience
• Protocol/report writing experience
• Sponsor-facing or client-facing experience

Why Pharmaron?

Pharmaron is a premier service provider for the life sciences industry. Founded in 2004, Pharmaron has invested in its people and facilities and established a broad spectrum of research, development, and manufacturing service capabilities throughout the entire drug discovery, preclinical, and clinical development process across multiple therapeutic modalities, including small molecules, biologics, and CGT products. With over 25,000 employees and operations in the US, UK, China, and Singapore. Pharmaron has an excellent track record in delivering R&D solutions to its partners in North America, Europe, Japan, and China.

Collaborative Culture:

You will thrive in our inclusive and collaborative environment, where teamwork and innovation go hand in hand. Here, your voice matters, and your contributions make a real impact. "Employees Number One" and "Clients Centered" are the core cultural values at Pharmaron. Our culture, which sets Pharmaron apart from other organizations, has evolved from our deep commitment to our employees, partners, and collaborators.

Benefits:

As part of our commitment to your well-being, we offer a comprehensive benefits package:

• Comprehensive Medical, Dental & Vision Insurance with significant employer contributions
• 401(k) Retirement Plan with generous employer matching
• Generous Paid Time Off (PTO), Paid Sick Leave & Company Holidays to support work-life balance
• Employer-funded Health Savings Account (HSA) contributions (for eligible plans), plus Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life Insurance, AD&D, Short- and Long-Term Disability Insurance
• Employee Assistance Program (EAP), mental health resources, and wellness programs
• Family-friendly benefits, including fertility support and maternity resources
• Professional development and career growth opportunities within a leading global CRO/CDMO

As an Equal Employment Opportunity and Aff ...