On-site HR Operations & Onboarding Coordinator

Second Day; Washington (District of Columbia); On-site; USD 58,000 - 67,000; Full time

Job summary

American Progress is seeking an HR Coordinator to join the HR team in Washington, DC. The role provides administrative, transactional, and operational support, handling confidential employee information, HRIS data, and routine HR processes.

The candidate will assist with recruitment, onboarding, reporting, and policy compliance, coordinating with managers and staff while maintaining data accuracy and adherence to laws and internal standards.

Qualifications

• 1–3 years of administrative, human resources, office, or related experience preferred.
• Strong computer skills, including proficiency with Microsoft Office suite, and the ability to learn and effectively use HRIS, applicant tracking, payroll/benefits, or other HR-related systems.
• Experience preparing reports and working with spreadsheets, and the ability to organize and maintain electronic and paper records.
• Strong attention to detail and organizational skills, with the ability to perform routine computer and administrative duties for extended periods.
• Strong written and verbal communication skills, including the ability to communicate effectively through telephone, email, video conferencing, and in-person interactions.

Responsibilities

• Enter, update, and maintain HR files, employee information, forms, records, and confidential information in HRIS and other systems.
• Process and track employee status changes and routine transactions across the employee life cycle.
• Prepare routine HR reports, spreadsheets, tracking documents, correspondence, and presentations.
• Assist with HR data collection, reporting, audits, and special projects.
• Provide administrative support to the HR team and chief operating officer.
• Assist with the preparation of transfer, promotion, and employment verification letters.
• Respond to routine employee questions and direct complex matters to appropriate HR staff.
• Monitor completion of forms and documentation for internal and external reporting.

Skills

Administrative experience

HR processes familiarity

Attention to detail

Communication skills

Multitasking

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office

HRIS

Applicant tracking

Payroll/ Benefits systems

Job description

American Progress is seeking an HR Coordinator to join the HR team in Washington, DC. The role provides administrative, transactional, and operational support, handling confidential employee information, HRIS data, and routine HR processes.

The candidate will assist with recruitment, onboarding, reporting, and policy compliance, coordinating with managers and staff while maintaining data accuracy and adherence to laws and internal standards.