On-Site HR Administrative Specialist

The Bowen Group (a GTSC Company); Chantilly (VA); On-site; USD 26,000 - 29,000; Full time

Job summary

GTSC seeks an Administrative Assistant for its Chantilly, Virginia headquarters in the Human Resources (HR) office.

The HR Assistant provides administrative and operational support across the HR department, assisting with day-to-day HR activities, employee communications, benefits administration, onboarding and offboarding, HR systems and records, compliance tracking, training coordination, and other initiatives.

Qualifications

• Requires a high school diploma or GED
• 1–2 years administrative assistant experience
• Strong organizational skills with the ability to manage multiple assignments and deadlines
• Proficiency with Microsoft Office including Outlook, Word, Excel, PowerPoint and Teams
• Strong written and verbal communication skills with accuracy and timeliness
• Ability to handle confidential and sensitive information with discretion
• Comfortable communicating with employees, managers, vendors, and other stakeholders
• Ability to work independently and as part of a HR team

Responsibilities

• Provide day-to-day administrative and operational support to the Human Resources department
• Monitor HR inboxes and respond to routine employee inquiries or route questions to the appropriate HR team member
• Assist with employee onboarding and offboarding activities, including documentation, systems activities, and communications
• Process routine employee transactions and data changes within HR systems
• Assist with employment verifications and routine documentation requests
• Assist with I-9 verification and E-Verify processing and maintain associated records
• Prepare routine HR correspondence, forms, letters, and employee communications using templates
• Maintain electronic personnel records and filing in HR systems
• Support benefits invoice reconciliation by reviewing eligibility and coverage
• Track completion of corporate, compliance, and employee training
• Assist with tracking performance review activities and other HR processes
• Maintain HR trackers, spreadsheets, reports, calendars, and tools used to monitor activities
• Assist with HR audits, document reviews, and records maintenance
• Support preparation and distribution of HR announcements and resources
• Assist with HR projects by gathering information and coordinating actions
• Maintain confidentiality of employee and company information
• Perform other duties as assigned

Skills

Organizational skills

MS Office

Communication skills

Confidentiality

Independent worker

Team collaboration

Education

HS diploma or GED

Tools

Microsoft Office Suite

Job description

GTSC seeks an Administrative Assistant for its Chantilly, Virginia headquarters in the Human Resources (HR) office.

The HR Assistant provides administrative and operational support across the HR department, assisting with day-to-day HR activities, employee communications, benefits administration, onboarding and offboarding, HR systems and records, compliance tracking, training coordination, and other initiatives.