Administrative Assistant, Human Resources Support (GT26101641)

Gtsc; Chantilly (VA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

15 days PTO

11 federal holidays

Medical, Dental, Vision, Life, and Dis

HSA and FSA

Travel assistance program

Pet insurance

Job summary

GTSC seeks an Administrative Assistant for its Chantilly, Virginia headquarters HR office. The HR Assistant provides administrative support across the Human Resources department, assisting with day-to-day HR activities, employee communications, benefits administration, onboarding and offboarding, HR systems and records, and compliance tracking.

The role involves collaborating with the HR team and supporting multiple projects and stakeholders, requiring strong organization, adaptability, and

Qualifications

• High school diploma or GED required.
• 1-2 years of administrative assistant experience with diverse tasks.
• Strong organizational skills and ability to manage multiple deadlines.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong written and verbal communication with accuracy and timeliness.
• Ability to handle confidential information discreetly.
• Ability to communicate with employees, managers, vendors and stakeholders.
• Ability to work independently and in HR team context.

Responsibilities

• Provide day-to-day administrative and operational support to the HR department.
• Monitor HR inboxes and respond to routine inquiries or route to HR team.
• Assist with onboarding and offboarding activities and related communications.
• Process routine HR transactions and data changes in HR systems.
• Assist with employment verifications and HR documentation requests.
• Assist with I-9 verification and E-Verify processing and records.
• Prepare HR correspondence using templates and guidance.
• Maintain electronic personnel records and filing in HR systems.
• Support benefits invoice reconciliation and validate eligibility.
• Track completion of corporate, compliance, and training requirements.
• Assist with tracking performance reviews and recurring HR processes.
• Maintain HR trackers, spreadsheets, calendars, and reports.
• Assist with HR audits and records maintenance.
• Support distribution of HR announcements and internal communications.
• Assist with HR projects by organizing materials and coordinating with stakeholders.
• Maintain confidentiality of employee and company information.
• Perform other duties as assigned.

Skills

High organization

Multiple projects

Microsoft Office

Communication

Discretion

Independent work

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

GTSC seeks an Administrative Assistant for its Chantilly, Virginia headquarters Human Resources (HR) office.

The HR Assistant provides administrative and operational support across the Human Resources department. This position is designed to serve as a flexible resource to the HR team, assisting with day-to-day HR activities, employee communications, benefits administration, onboarding and offboarding, HR systems and records, compliance tracking, training coordination, and other departmental initiatives.

The HR Assistant will work closely with members of the HR team and will be exposed to multiple areas of Human Resources. Responsibilities may shift based on departmental priorities, making this position well suited for someone who is organized, adaptable, eager to learn, and comfortable supporting multiple projects and stakeholders at the same time.

Required Skills and Experience:

1. A high school diploma or GED.
2. 1-2 years administrative assistant experience, responsible for a diverse set of daily recurring tasks.
3. Strong organizational skills with the ability to manage multiple assignments, deadlines, and follow-up items.
4. Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
5. Strong written and verbal communication skills with commitment to accuracy and timeliness.
6. Ability to handle confidential and sensitive information with discretion and professionalism.
7. Comfortable communicating with employees, managers, vendors, and other internal and external stakeholders.
8. Ability to work independently on assigned tasks while also functioning effectively as part of a collaborative HR team.

Responsibilities:

1. Provide day-to-day administrative and operational support to members of the Human Resources department.
2. Monitor HR inboxes and respond to routine employee inquiries or route questions to the appropriate HR team member.
3. Assist with employee onboarding and offboarding activities, including coordinating required documentation, systems activities, and communications.
4. Process routine employee transactions and data changes within HR systems, including new hires, terminations, status changes, promotions, and other personnel updates.
5. Assist with employment verifications and other routine employee documentation requests.
6. Assist with I-9 verification and E-Verify processing and maintain associated records.
7. Prepare routine HR correspondence, forms, letters, and employee communications using established templates and guidance.
8. Assist with maintaining accurate electronic personnel records and filing HR documentation in appropriate systems and repositories.
9. Support benefits invoice reconciliation by reviewing employee eligibility and coverage information and assisting with the identification and resolution of discrepancies.
10. Track completion of required corporate, compliance, and employee training.
11. Assist with tracking performance review activities and other recurring HR processes.
12. Maintain HR trackers, spreadsheets, reports, calendars, and other tools used to monitor departmental activities and deadlines.
13. Assist with HR compliance audits, document reviews, and records maintenance under the direction of HR staff.
14. Support preparation and distribution of HR announcements, presentations, newsletters, employee resources, and other internal communications.
15. Assist with HR projects and initiatives by gathering information, organizing materials, tracking action items, scheduling activities, and following up with stakeholders.
16. Maintain strict confidentiality of employee, company, and proprietary information.
17. Perform other duties as assigned.

Physical Requirements:

1. Ability to commute and work in-office daily.
2. Prolonged periods sitting at a desk and working on a computer.
3. Occasionally required to lift files, open filing cabinets, and bend or stand as necessary.
4. Must be able to communicate effectively in both in-person and virtual work environments.
5. Ability to manage repetitive tasks and maintain focus in a fast-paced, deadline-driven environment.

Benefits

• 15 days of PTO.
• 11 paid federal holidays.
• Medical, Dental, Vision, Life, and Disability insurances.
• HSA and FSA.
• Travel assistance program.
• Pet insurance.
• and many others.

GTSC is proud to be an equal opportunity employer, committed to recruiting, hiring, and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, mental or sensory disability; sexual orientation; gender identity or any other basis protected by federal, state or local law.

Learn more about your EEO rights as an applicant.

GTSC is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. If you have a disability and require assistance with our online application process, please tell us how we can help by contacting us at [e-mail] Note: This accessibility is intended for individuals requiring accommodations and should not be used to check on the status of your application. Inquiries not specific to requesting accommodation will be discarded.

GTSC participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Employment in this position is contingent upon the successful completion of a background check. Depending on the nature of the job duties or requirements set forth by our government clients, additional screenings such as drug testing and/or credit checks may be required. These checks are conducted in accordance with all applicable federal, state, and local laws.