On-Site Housing Assignments Coordinator

Santa Clara University; Santa Clara (CA); On-site; USD 39,000 - 46,000; Full time

Job summary

Santa Clara University is seeking a Housing Assignment Coordinator to manage housing applications, room assignments, waitlists, and related tasks for undergraduate and graduate students. You will maintain records, coordinate summer housing, and serve as a primary contact for students and families, ensuring accurate information and timely responses.

The role requires strong organizational skills, attention to detail, and the ability to manage high-volume housing processes, with supervision of

Qualifications

• Bachelor’s degree required.
• 1–2 years of relevant university setting experience.
• Customer service experience preferred.
• Knowledge of housing, residence life, or student services.
• Proficiency with office software and ability to learn new systems.

Responsibilities

• Process housing applications, room assignments, roommate requests, waitlists, and changes.
• Coordinate undergraduate summer housing, Neighborhood Unit assignments, and Early Arrival.
• Maintain accurate housing records and respond to inquiries.
• Monitor occupancy, waitlists, and housing utilization.
• Provide support during peak periods and supervise student employees.

Skills

Time management

Attention to detail

Customer service

Communication skills

Organizational skills

Data management

Education

Bachelor’s Degree

Tools

StarRez

Illumina

Microsoft Office

Google Workspace

Job description

Santa Clara University is seeking a Housing Assignment Coordinator to manage housing applications, room assignments, waitlists, and related tasks for undergraduate and graduate students. You will maintain records, coordinate summer housing, and serve as a primary contact for students and families, ensuring accurate information and timely responses.

The role requires strong organizational skills, attention to detail, and the ability to manage high-volume housing processes, with supervision of