On-Site Executive Operations Coordinator

Women's Health, Sports & Performance Institute; Massachusetts; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Growth opportunities

Leadership access

Athlete engagement

Job summary

Women’s Health, Sports & Performance Institute in Brighton, MA is seeking an Institute Operations & Executive Coordinator to support the leadership team and day-to-day operations on-site. The role blends operational systems ownership with high-level administrative duties across departments.

The successful candidate will demonstrate strong CRM/tool skills, exceptional organization, and a proactive, confidential approach to executive support.

Qualifications

• Five or more years in operations or executive support in a professional environment.
• Experience supporting multiple principals or leadership teams preferred.
• Ability to evaluate, implement, and manage organizational tools and systems (CRM, communications, workflows).
• Strong organizational skills, attention to detail, and discretion with confidential information.
• Excellent written and verbal communication; proactive and self-directed.

Responsibilities

• Lead implementation of core operational systems and workflows with IT and leadership.
• Develop documentation and processes to share institutional knowledge.
• Serve as day-to-day owner of operational systems; ensure currency and fit.
• Provide executive support: scheduling, correspondence, logistics for 2–4 executives.
• Coordinate travel, expenses, events, and external meetings.
• Draft professional correspondence and assist board meeting logistics.
• Support onboarding, team meeting logistics, and vendor relationships.
• Adapt to priorities and provide cross-departmental operational support.

Skills

Project management

Communication

Attention to detail

Discretion

Self-motivation

Tools

CRM platforms

Scheduling software

Office productivity suite

Workflow management software

Job description

Women’s Health, Sports & Performance Institute in Brighton, MA is seeking an Institute Operations & Executive Coordinator to support the leadership team and day-to-day operations on-site. The role blends operational systems ownership with high-level administrative duties across departments.

The successful candidate will demonstrate strong CRM/tool skills, exceptional organization, and a proactive, confidential approach to executive support.