On-Site Events Coordinator | Operations & Logistics

University of Washington; Seattle (WA); On-site; USD 47,000 - 63,000; Full time

Job summary

University of Washington is seeking a Program Coordinator, Special Events & Operations, to support Event & Facility Management. You will manage on-site events, coordinate with partners, and help with facility tours and game-day operations.

The role requires strong organizational and communication skills, availability for evenings, weekends, and holidays, and experience in event planning. UW offers competitive compensation and benefits.

Qualifications

• High school graduation or equivalent and two years of experience in event planning or operations, or equivalent education/experience.
• Ability to manage many tasks at once; work independently; have strong organizational and communication skills; available to work nights, weekends, and holidays for events.
• Master’s degree is desirable. Proficient in Microsoft Office, Canva, and Adobe software.

Responsibilities

• Act as event manager on-site for special events for internal and external stakeholders.
• Coordinate event and facility logistics with internal and external partners, including IT, audio, video, and concessions.
• Create invoices and track billing, expenses, and other related paperwork.
• Assist with scheduling and leading facility tours as part of the ICA Tours program.
• Oversee game day operations and staff for assigned sports and events.

Skills

Event planning

Operations

Time management

Communication

Education

Master’s degree (desirable)

Tools

Microsoft Office

Canva

Adobe software

Job description

University of Washington is seeking a Program Coordinator, Special Events & Operations, to support Event & Facility Management. You will manage on-site events, coordinate with partners, and help with facility tours and game-day operations.

The role requires strong organizational and communication skills, availability for evenings, weekends, and holidays, and experience in event planning. UW offers competitive compensation and benefits.