On-Site Bid & Proposal Coordinator (Towson)

Oak Contracting, LLC; Towson (MD); On-site; USD 55,000 - 85,000; Full time

Job summary

Oak Contracting, LLC in Towson, MD seeks a Bid Coordinator for a full-time, on-site role. You will manage end-to-end bid and proposal processes, collect and review bid docs, track deadlines, ensure client and company compliance, and draft bid content with project teams.

You will organize materials, maintain bid logs, coordinate with subcontractors and vendors, support prequalification and RFQ/RFP responses, and continuously improve bid processes while handling administrative tasks to win

Qualifications

• Must manage bid preparation activities and deadlines.
• Strong written and proposal writing skills.
• Experience coordinating Subcontractor/Vendor submissions and bid responses.
• Detail-oriented with excellent organization and time management.
• Proficient in MS Office, BuildingConnected, and bidding software.
• Ability to collaborate with project teams, subs, and clients.

Responsibilities

• Coordinate end-to-end bid and proposal process.
• Collect and review bid documentation, track deadlines, ensure compliance.
• Prepare accurate bid packages, organize supporting materials, maintain bid logs/databases.
• Draft and format bid content; manage tender submissions.
• Communicate with subcontractors and vendors; assist with prequalification and RFQ/RFP responses.
• Maintain standard templates and improve bid processes; support related admin tasks.

Skills

Bid coordination

Bid writing

Subcontractor submissions

Time management

MS Office / BuildingConnected

Team collaboration

Tools

Microsoft Office Suite

BuildingConnected

Bid management tools

Job description

Oak Contracting, LLC in Towson, MD seeks a Bid Coordinator for a full-time, on-site role. You will manage end-to-end bid and proposal processes, collect and review bid docs, track deadlines, ensure client and company compliance, and draft bid content with project teams.

You will organize materials, maintain bid logs, coordinate with subcontractors and vendors, support prequalification and RFQ/RFP responses, and continuously improve bid processes while handling administrative tasks to win