On-Site Accounts Payable Clerk | Detail-Focused

Grady Rentals LLC; Cleburne (TX); On-site; USD 34,000 - 50,000; Full time

Job summary

Grady Rentals, LLC is seeking an Accounts Payable Clerk in Cleburne, Texas, to accurately process vendor invoices, perform three-way matching, and maintain vendor records. This on-site role reports to the Accounts Payable Manager in a fast-paced finance team.

The position requires a detail-oriented candidate with basic AP knowledge, strong Excel skills, and the ability to handle high volumes in a non-remote environment. Entry-level to early-career professionals are welcome to apply.

Qualifications

• High school diploma or GED; Associate's degree preferred.
• Basic understanding of accounts payable processes, debits/credits, and general ledger coding.
• Proficiency in Microsoft Office Suite, with strong Excel skills.

Responsibilities

• Receive, review, sort, code, and process vendor invoices for approval in a timely and accurate manner.
• Match purchase orders, receipts, and invoices (three-way match) prior to processing.
• Maintain accurate vendor records, including W-9 collection and contact information updates.
• Review and audit employee credit card expense submissions for proper documentation and policy compliance.
• Reconcile vendor statements to internal records and identify discrepancies for resolution.
• Respond to vendor inquiries regarding invoice status and documentation requirements.
• Assist in month-end close processes, including AP accruals and aging schedule review.
• File and maintain organized records of all AP transactions in accordance with company policy.
• Support 1099 preparation and annual vendor reporting requirements.
• Identify and elevate discrepancies, duplicate invoices, or potential billing errors to the AP Manager.
• Collaborate with field locations and administrative staff to ensure proper documentation is received and complete.
• Assist with ad hoc projects and reporting as directed by the Accounts Payable Manager.

Skills

Attention to detail

Data entry accuracy

Time management

Verbal and written communication

Education

Associate's degree in Accounting, Business, or related field

High school diploma or GED

Tools

Excel

Microsoft Office

ERP software

Job description

Grady Rentals, LLC is seeking an Accounts Payable Clerk in Cleburne, Texas, to accurately process vendor invoices, perform three-way matching, and maintain vendor records. This on-site role reports to the Accounts Payable Manager in a fast-paced finance team.

The position requires a detail-oriented candidate with basic AP knowledge, strong Excel skills, and the ability to handle high volumes in a non-remote environment. Entry-level to early-career professionals are welcome to apply.