On-Campus Operations Coordinator: Front Desk & Exec Support

Syracuse University; City of Syracuse (NY); On-site; USD 33,000 - 37,000; Full time

Job summary

Syracuse University is seeking an Operations Coordinator for the D’Aniello Institute for Veterans and Military Families (IVMF) on campus. The role focuses on welcoming veterans and military-connected students, providing executive support, and keeping administrative operations running smoothly.

You will supervise front-desk staff, manage executive calendars, coordinate events, and assist with procurement, budgeting, and onboarding while upholding discretion with sensitive information.

Qualifications

• Two or more years of administrative, office management, or executive support experience required.
• Experience supervising, scheduling, or training student staff preferred.
• Higher education administrative setting experience preferred.
• Experience with event coordination and basic bookkeeping preferred.

Responsibilities

• Serve as first point of contact at NVRC, triaging inquiries and directing to the right office.
• Supervise front-desk student employees, recruit, train, and schedule.
• Manage executive calendars, prepare briefing materials, and maintain records.
• Coordinate logistics for events and staff engagement programs.
• Support procurement, financial reconciliation, and onboarding tasks.

Skills

Microsoft Office

Outlook

Microsoft Teams

AI tools

Reception duties

Communication skills

Organizational skills

Discretion

Tools

MySlice

eProcurement

Maximo

Job description

Syracuse University is seeking an Operations Coordinator for the D’Aniello Institute for Veterans and Military Families (IVMF) on campus. The role focuses on welcoming veterans and military-connected students, providing executive support, and keeping administrative operations running smoothly.

You will supervise front-desk staff, manage executive calendars, coordinate events, and assist with procurement, budgeting, and onboarding while upholding discretion with sensitive information.