On Call Regional Assistant (Part-time/Temporary)

Indiana Wesleyan University; Greenwood (AL); On-site; USD 17,000 - 25,000; Part time

Job summary

Indiana Wesleyan University is seeking an On Call Regional Assistant (Part-time/Temporary) at the Greenwood Education Center to provide reception, secretarial, and operational support for regional activities. The role involves assisting in an office setting and in operational tasks to maintain a welcoming, secure environment.

The position requires strong organizational and communication skills, basic computer literacy, and the ability to multitask.

Qualifications

• Strong Christian commitment and adherence to IWU Community Lifestyle Statement.
• High School Diploma completed; some college or technical training preferred.
• Office experience or building management helpful.

Responsibilities

• Administrative Responsibilities: contribute to effective communication throughout the education center including phone coverage.
• Assist with problem resolution while maintaining confidentiality of vital information.
• Assist other Regional Venture staff as needed.
• Participate in creating a collaborative relationship with IWU employees.
• Represent the University professionally to internal and external customers.
• Support campus operations and maintain a welcoming environment.
• Troubleshoot building technology in cooperation with IWU Technology Services (WiFi, AV, phone systems, etc.).
• Provide welcoming reception for visitors and support daily site operations.
• Assist with tenant relations and staffing needs; stay informed on emergency protocols.
• Support conferencing: inquiries, scheduling, invoicing, and day-of service.

Skills

Organizational Skills

Computer Literacy

Multitasking

Communication Skills

Attention to Detail

Lifting Capability

Database Knowledge

Inventory Control

Education

High School Diploma; Some college or technical training preferred

Job description

Job Title: On Call Regional Assistant (Part-time/Temporary)

Reporting Relationship: Regional Sites Manager/Office Manager

Unit: National & Global

Department: Regional Operations - IWU National & Global

Campus Location: Greenwood Education Center, Greenwood, IN

Summary of Position: Responsible for reception, secretarial, and overall support for regional administrative and operational processes. We are a conferencing and educational center. We are looking for someone capable of assisting in an office setting, and in providing support in an operational capacity.

Duties and Responsibilities

• Administrative Responsibilities Actively contribute to effective communication throughout the education center including phone coverage
• Assist with problem resolution in a professional manner while maintaining confidentiality of vital information
• Assist other Regional Venture staff as needed
• Participate in creating a collaborative/healthy relationship with other IWU employees
• Represent the University in a positive manner to internal and external customers through Christian conduct
• Take advantage of professional growth opportunities and look for local community connections
• Campus Operations Proactively participate in troubleshooting building technology in cooperation with IWU Technology Services (e.g., WiFi, AV technology, phone systems, internet connectivity issues)
• Provide a welcoming and supportive reception to those entering the building
• Support the daily site operations Tasks related to building and grounds in order to create and maintain an inviting and safe professional environment
• Assist with tenant relations and needs, if applicable
• Stay informed and communicate usage needs for staffing purposes
• Support students and faculty with operational and spiritual needs
• Stay informed and follow all Emergency and Risk Management protocols at the IWU, local, state, and federal levels
• Conference Services Proactively assist with supervisor in all aspects of conferencing and may include: inquiries, scheduling, invoicing, correspondence, building tours, room setups, cleaning, day-of service, meeting revenue goals, promotion and marketing, and nurturing networking relationships

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• High School Diploma; Some college or technical training preferred

Experience

• Office experience or building management helpful

Required Skills

• Excellent organizational skills
• Computer literacy
• Ability to prioritize and monotask while being flexible
• Some knowledge and understanding of databases and inventory control principles
• Good interpersonal and communication skills
• Display attention to detail and critical thinking skills
• Able to lift 35 lbs.

IWU Kingdom Diversity Statement

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.