On Call Professional - Executive Assistant

KeyBank; Dallas (TX); On-site; USD 39,000 - 60,000; Full time

Benefits offered by this job

In-office presence prioritized

Job summary

KeyBank Real Estate Capital in Dallas is seeking an On-Call Executive Assistant to support three to four Senior Vice Presidents and other senior leaders. This role handles a wide range of administrative tasks, manages calendars, coordinates travel, prepares reports, and ensures smooth operations.

The position is on-site at Preston Commons with an approximately 30-hour workweek. Candidates should have a Bachelor's degree and 2–3 years of related experience; strong MS Office skills and discretion

Qualifications

• Bachelor's degree preferred.

Responsibilities

• Provide administrative support to three to four Senior Vice Presidents and other senior leaders as business needs arise.

Skills

MS Office

Calendar management

Verbal communication

Written communication

Organization

Time management

Discretion

Confidentiality

Independence

Problem solving

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Microsoft Copilot

Job description

Job Summary

KeyBank Real Estate Capital, part of KeyBank, is seeking an On Call Professional - Executive Assistant to provide administrative support to senior leaders in our Dallas office. The incumbent will support three to four Senior Vice Presidents and other senior leaders as business needs arise, performing a wide range of administrative and clerical duties while anticipating business needs and priorities.

Responsibilities

• Provide professional administrative support to three to four Senior Vice Presidents and other senior leaders as business needs arise.
• Manage and coordinate multiple calendars, including scheduling internal and external meetings and resolving conflicts.
• Coordinate domestic travel arrangements, including multi-segment itineraries and last-minute travel changes.
• Prepare and process expense reports and reimbursement requests.
• Coordinate meetings, conference calls, video conferences, and meeting logistics.
• Greet on-site visitors to the Dallas office.
• Prepare presentations, reports, correspondence, and other business materials.
• Interact professionally with senior leaders, clients, vendors, and internal partners.
• Serve as a liaison between leadership and internal/external stakeholders, facilitating effective communication and information flow.
• Support onboarding and offboarding activities, including system access requests, timecards, purchasing, and other administrative processes.
• Handle confidential information and documents with discretion.
• Collect, compile, and organize data for reports, presentations, and other business needs.
• Assist with office operations and administrative processes to support team efficiency.
• Conduct research and assist in resolving routine business and operational issues.
• Manage multiple priorities and deadlines while maintaining a high level of accuracy and attention to detail.
• Work collaboratively with other Executive Assistants and administrative partners across the organization to ensure consistent support, share best practices, and provide backup coverage for executives as needed.
• Assist with special projects, on-site events, and department initiatives.
• Perform duties as assigned; responsibilities may change depending on business needs.

Work Location & Schedule

This on-call position is based at our Preston Commons office, 8117 Preston Road, Suite 400, Dallas, TX 75225. This position is expected to work approximately 30 hours per week. Scheduled hours may vary based on business needs and operational demands and may include partial workdays. Candidates should be comfortable commuting to the Preston Commons location for all scheduled work. This is an on-site position and is not eligible for hybrid, remote, or virtual work.

Required Qualifications

• A bachelor’s degree preferred.
• Two to three (2-3) years of professional administrative, business support, coordinator, or related experience; experience supporting multiple senior-level leaders preferred.
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams, and Microsoft Copilot with the ability to use technology and AI tools to improve productivity and efficiency.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated professionalism, discretion, and attention to detail.
• Ability to effectively interact with leaders and employees at all levels of the organization.
• Strong problem-solving skills and the ability to work independently.
• Reliable, proactive, self-motivated, and eager to learn.
• Ability to exercise sound judgment and maintain confidentiality in all matters.

Compensation and Benefits

• This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour.
• Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location.
• Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.
• Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.

Job Posting Expiration Date

12/31/2026

Equal Opportunity Employer

KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law. Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing [e-mail].

Company Culture

KeyBank is an organization collectively committed to helping you unlock your potential and discover what truly drives you. Working here means sharing our purpose to help our clients, colleagues, and communities thrive. You’ll find genuinely supportive teammates, a flexible, inclusive work environment, challenging projects, accessible leaders, and opportunities to grow in your position and your career. For 200 years, Key has opened doors in our communities. Let us open one for you.

Other

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