OMA Program Administration Specialist

US132 Guidehouse Digital, LLC; Bethesda (MD); On-site; USD 66,000 - 99,000; Full time

Benefits offered by this job

Medical, Rx, Dental & Vision Insurance

401(k) Retirement Plan

Parental Leave

Transit and Parking Commuter Benefits

Tuition Reimbursement

Job summary

Guidehouse is seeking a qualified professional to support NIH reorganization efforts in Bethesda, MD. You will track timelines, action items, and deliverables while coordinating with NIH ICs and stakeholders, preparing meetings, and maintaining project documentation.

Responsibilities include developing org charts, tracking logs, updating SOPs, and providing regular status updates. A Bachelor's degree and 2+ years in consulting or transformation are expected, with proficiency in MS Office and the

Qualifications

• Minimum of Bachelor's Degree
• Two years of professional experience in consulting, strategy, organizational transformation, or related fields
• Proficiency with MS Office tools: Word, Excel, PowerPoint
• Must be local to the DC metro area and able to commute to Bethesda, MD
• Must be able to obtain and maintain a Federal or DoD public trust

Responsibilities

• Support coordination of NIH reorganization activities by tracking timelines, action items, and deliverables
• Assist with engaging stakeholders across NIH ICs by gathering input and supporting meeting prep and follow-up
• Help develop and update reorganization materials, including org charts and tracking logs
• Track multiple workstreams and provide status updates, highlighting risks or delays
• Support updates to policies, procedures, and SOPs to reflect new structures
• Assist with scheduling and coordinating meetings, workshops, and working sessions
• Conduct basic research and analysis to support understanding of current-state operations

Skills

MS Office

Communication

Education

Bachelor's Degree

Tools

Word

Excel

PowerPoint

Job description

Job Family:

Program Analysis (PAN)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:

• Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables
• Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow‑up
• Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation
• Track multiple workstreams and provide status updates, highlighting any risks or delays to the team
• Support updates to policies, procedures, and SOPs to reflect new organizational structures
• Assist with scheduling and coordinating meetings, workshops, and working sessions
• Conduct basic research and analysis to support understanding of current‑state operations and potential improvements

What You Will Need:

• Minimum of Bachelor's Degree
• TWO years of professional experience in consulting, strategy, organizational transformation, organizational development, process improvement, workforce strategy, change management, communications, data management or monitoring and evaluation.
• Proficiency with MS Office tools: Word, Excel, PowerPoint
• Must be local to the DC metro area and able commute to Bethesda, MD, when needed.
• Must be able to obtain and maintain a Federal or DoD "public trust"; candidates must obtain approved adjudication of their public trust prior to onboarding with Guidehouse.
• Candidates with an active public trust or suitability are preferred

What Would be Nice to Have:

• NIH experience
• Previous Consulting Experience
• Creative problem‑solving ability and a consultancy mindset
• Ability to develop strong team and client relationships
• Strong written/verbal skills to brief directors, draft memos/notices, and maintain clear project documentation and monthly activity summaries.
• Experience with Microsoft Teams

The annual salary range for this position is $65,900.00-$98,900.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse:

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation. Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation. All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.

Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process. If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [e-mail]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties. Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Guidehouse is a global AI-led professional services firm delivering advisory, technology, and managed services to the commercial and government sectors. With an integrated business technology approach, Guidehouse drives efficiency and resilience in the healthcare, financial services, energy, infrastructure, and national security markets. Built to help clients across industries outwit complexity, the firm brings together approximately 18,000 professionals to achieve lasting impact and shape a meaningful future. guidehouse.com