Employment Authorization Specialist

Guidehouse; Bethesda (MD); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Medical, Rx, Dental & Vision Insurance

401(k) Retirement Plan

Parental Leave

Tuition Reimbursement

Employee Assistance Program

Job summary

Guidehouse is seeking an Employment Authorization Specialist II to support NIH, Office of Research Services, Division of International Services. The role is full‑time, onsite in Bethesda, MD, with potential telework after onboarding.

You will review, edit, and enter foreign national data, prepare immigration packages, and help manage DIS databases and reports. A Bachelor’s degree and 3+ years in related processes are required.

Qualifications

• Bachelor’s degree in Business Law, Human Resource Management, or related field.
• Minimum of three years of experience supporting immigration, employment authorization, foreign national sponsorship, or visa‑related processes.
• Ability to manage multiple cases, files, databases, deadlines, and stakeholder requests accurately and efficiently.
• Ability to protect sensitive government, personnel, immigration, and procurement information.
• Familiarity with foreign national case‑management databases, portals, or tracking systems.
• Experience in creating reports, spreadsheets, analyses, charts, and presentations for stakeholders.

Responsibilities

• Review, edit, and enter foreign national information into the DIS database.
• Prepare immigration packages for submission to the ONS for vetting and renewal.
• Draft Electronic Notices of Action for review by an Immigration Specialist.
• Maintain databases, prepare reports, analyses, and PowerPoint presentations.
• Provide onboarding support for temporary staff and new hires, including workstation setup and access.

Skills

Strong communication skills

Data/records management

MS Office proficiency

Education

Bachelor’s degree in Business Law or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Family: Business Support Travel Required: None Clearance Required: Ability to Obtain Public Trust

What You Will Do

• We are looking for an Employment Authorization Specialist II to support the National Institutes of Health, Office of Research Services, Division of International Services. This full‑time position is located onsite in Bethesda, Maryland, with potential telework flexibility after three months of onboarding.
• Review, edit, and enter foreign national information from Forms 829‑1 and 829‑2 and the Division of International Services Portal into the DIS database.
• Prepare immigration packages for submission to the HHS Office of National Security for pre‑sponsorship vetting and renewal.
• Confirm foreign national data requiring Foreign National Management System and Office of National Security submission.
• Draft Electronic Notices of Action for Immigration Specialist review.
• Collect NIH contract staff immigration documentation for review and clearance by an Immigration Specialist.
• Support the waiver review process by collecting and preparing information for final adjudication, entering information into databases, creating files, verifying information, and responding to general inquiries.
• Create new cases in DIS databases for Immigration Specialist review and processing.
• Follow up with scientists to confirm arrival dates and update dates as needed.
• Maintain key contact information for NIH Institutes, Centers, and Offices and FDA Centers.
• Prepare databases, reports, spreadsheets, analyses, graphs, charts, and PowerPoint presentations.
• Maintain databases used to track and monitor activities, requests, and request dispositions.
• Assist with the management, modification, testing, auditing, and enhancement of the Division’s nVISTAS enterprise database and associated web portal.
• Maintain computerized files, records, contact databases, electronic calendars, and physical office files.
• Prepare, scan, and ship petitions and other immigration‑related paperwork.
• Assist with website content updates and communications with external technology resources.
• Maintain peripheral hardware and provide Microsoft Office and general software support to office staff.
• Support Division property management activities and maintain required certifications.
• Provide onboarding support for temporary staff and new Division hires, including workstation setup, network access, welcome communications, and inclusion in required distribution lists and groups.
• Provide front‑office coverage as assigned, including answering phones, taking messages, processing mail, retrieving files, and supporting regular mailings.
• Safeguard procurement‑sensitive information, Privacy Act data, Government systems and data, and Government personnel work products.
• Follow NIH safety training requirements and applicable Homeland Security regulations and procedures.
• Perform services onsite based on program requirements and coordinate effectively with Immigration Specialists, NIH staff, scientists, and external stakeholders.

What You Will Need

• Bachelor’s degree in Business Law, Human Resource Management, or related degree.
• Minimum of THREE (3) years of experience in supporting immigration, employment authorization, foreign national sponsorship, or visa‑related processes.
• Ability to manage multiple cases, files, databases, deadlines, and stakeholder requests accurately and efficiently.
• Ability to protect sensitive Government, personnel, immigration, and procurement information.
• Familiarity with foreign national case‑management databases, web portals, or tracking systems.
• Demonstrated background performing database quality reviews, software functionality testing, or data audits.
• Proven ability to develop reports, spreadsheets, data analyses, charts, and presentations for program stakeholders.
• Skilled in preparing immigration packages, petitions, notices, or case files for specialist review.
• Expertise with Microsoft Office Suite, including Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Must be able to obtain and maintain a Federal or DoD “public trust”; candidates must receive approved adjudication prior to onboarding with Guidehouse.
• Candidates with an active public trust or suitability are preferred.

What Would Be Nice To Have

• Prior support for NIH, HHS, or another Federal Government organization.
• Excellent organizational and time‑management skills.
• Hands‑on involvement in process improvement, database enhancement, or administrative workflow modernization.
• Working knowledge of property management, records management, onboarding, or front‑office operations.
• Strong customer‑service skills and experience coordinating with scientists, technical staff, program personnel, and external stakeholders.

The annual salary range for this position is $42,000.00-$70,000.00.

Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short‑Term & Long‑Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1‑571‑633‑1711 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [e-mail]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.

Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process. If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [e-mail]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties. Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

Guidehouse is a global AI‑led professional services firm delivering advisory, technology, and managed services to the commercial and government sectors. With an integrated business technology approach, Guidehouse drives efficiency and resilience in the healthcare, financial services, energy, infrastructure, and national security markets. Built to help clients across industries outwit complexity, the firm brings together approximately 18,000 professionals to achieve lasting impact and shape a meaningful future.

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