Offsite Auction & Equipment Coordinator

American Auto Auction Group LLC; Carmel (IN); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work schedule

Comprehensive benefits package

Matching 401(k)

Paid time off

Paid holidays

Growing international company

Career growth potential

Job summary

America Auto Auction Group is expanding its premier auction services into heavy commercial asset spaces and seeks an Offsite Auction & Equipment Coordinator. You will oversee licensing verification, post-transaction processing, and regulatory adherence across multiple jurisdictions.

The role requires 4–6 years in compliance or senior office operations, with strong knowledge of auction regulations and licensing frameworks.

Qualifications

• Minimum 4–6 years of compliance, titling or senior office operations experience in an auto auction or heavy equipment environment.
• Deep familiarity with wholesale auction platforms and motor vehicle commission rules.
• Knowledge of IFTA, DOT exemptions or heavy equipment lien laws preferred.

Responsibilities

• Maintain updated knowledge base of varying state-level auction regulations across the expanding national footprint.
• Coordinate auction events across legal entities and ensure proper licensing for each event.
• Work with regulatory counsel to renew and update licenses as needed.

Skills

Compliance experience

Titling knowledge

Regulatory liaison

Multi-jurisdictional frameworks

Education

Bachelor's degree in Business or related field

Job description

Description

Offsite Auction & Equipment Coordinator

Position Summary

As America Auto Auction Group's strategic expansion brings our premier auction services into the heavy commercial asset space, we are seeking a highly organized, meticulous, and proactive Offsite Auction & Equipment Coordinator. Moving from wholesale passenger vehicles into large industrial equipment, commercial trucks, and agricultural machinery introduces unique regulatory frameworks, complex titling matrices, and specialized licensing requirements.

The Offsite Auction & Equipment Coordinator will oversee and mitigate all operational risks associated with dealer/buyer licensing verification and post-transaction processing. This role ensures that every auction, location and legal entity adheres to state, federal and local auction regulations, and internal risk mitigation protocols. This will be a unique opportunity for the selected candidate to establish a foundational compliance framework for a fast-growing, nationwide corporate expansion.

Rewards for Offsite Auction & Equipment Coordinator

• $70,000.00 - $80,000.00, based on experience
• Hybrid work schedule (3 days in office minimum)
• Comprehensive benefits package
• Matching 401(k)
• Paid time off
• Paid holidays
• Growing international company
• Career growth potential

Responsibilities for Offsite Auction & Equipment Coordinator

• Multi-Jurisdictional Frameworks: Maintain an updated knowledge base of varying state-level auction regulations across our expanding national footprint
• Work with sales to determine auction entity to tie auction events to
• Track and coordinate auction events across legal entities to meet customer needs while maintaining auction level compliance
• Work with regulatory and internal counsel to maintain, renew and update licenses where necessary
• Review auction inventory to ensure proper licensing for auction events
• Regulatory Liaison: Act as the primary link between the equipment division and state DMVs, Departments of Revenue, and law enforcement agencies concerning operational permits.
• Work with upcoming acquisitions and recently closed acquisitions to properly integrate the acquired locations into the company regulatory framework

Requirements

Requirements for Offsite Auction & Equipment Coordinator

• Experience: Minimum of 4 to 6 years of compliance, titling, or senior office operations experience within an auto auction, heavy equipment dealership, remarketing agency, or industrial asset liquidation environment.
• Industry Knowledge: Deep, working familiarity with wholesale auction platforms, motor vehicle commission rules. Knowledge of commercial heavy truck regulations (e.g., IFTA, DOT exemptions) or heavy equipment lien laws (UCC filings) is highly preferred.
• Skills: Exceptional administrative accuracy;
• Education: Bachelor’s degree in business administration, Legal Studies, Finance, or a related field; equivalent seasoned industry experience will be considered.

America’s is an Equal Employment Opportunity employer.