Office Technician - #2906

Wade Trim; Omaha (NE); On-site; USD 48,000 - 64,000; Full time

Job summary

Wade Trim in Omaha, NE, is seeking an Office Technician with 5–10 years of experience to join the Construction team. A High School Diploma, MDOT documentation training, and a valid driver’s license are required.

Key duties include interpreting plans, preparing critical project documents, maintaining construction process knowledge, and assisting with payroll processing, certifications, and contractor communications.

Qualifications

• This position requires strong file and document management skills.
• Excellent communication with clients, sub-consultants and contractors.
• Ability to juggle multiple tasks and keep organized.

Responsibilities

• Interpret project plans and specifications.
• Prepare Notice of Award, Notice to Proceed, Agreement, and Bonds for execution.
• Maintain comprehensive knowledge of the construction process.
• Assist with payroll verification, prevailing wage on projects, and payment certificates.

Skills

Document management

Communication

Multitasking

Education

High School Diploma

MDOT documentation training

Valid driver’s license

Job description

What We Offer

Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Mentor Program, Sustainability Program, and Wellness Program.

Position Description

We are looking for an Office Technician with five to ten years of experience to join our Construction team in our Omaha office. Candidates must have a High School Diploma, MDOT documentation training and a valid driver’s license.

Typical Responsibilities

• Interpret project plans and specifications
• Prepare Notice of Award, Notice to Proceed, Agreement, and Bonds for execution
• Maintain a comprehensive knowledge of the construction process
• Assist with the processing and verification of contractor payrolls, prevailing wage on projects, payment applications and preparing certificates for payment
• Support Project Managers in preparing certification letters, substantial completion letters, final inspections, correspondence to contractors/owners, and expedite resolution for various issues
• Support and assist in the preparation of proposals
• Prepare and collaborate in the development of standard document control procedures, guidelines, and practices
• Maintain construction standard field forms and file index
• Lead the effort to set up, maintain, and audit construction project files and related information
• Attend client, public, project, and staff meetings including client progress, plan review, preconstruction, etc., as needed to support Project Managers
• Prepare project status, logs, reports, etc.
• Assist Project Managers with processing of submittals and RFIs and maintaining all related logs and electronic files
• Assist in the timely processing of all project-related documentation
• Assist Project Managers with all project-related administrative tasks
• Attend seminars and/or training classes to further develop document control skills
• Maintain excellent client relations
• Maintain a safe working environment

Education

• High School Diploma
• MDOT documentation training
• Valid driver’s license

Skills/Experience

This position requires excellent file and document management and organizational skills in order to accommodate multiple tasks simultaneously and excellent communication skills when dealing with individuals at all levels, as well as clients, sub-consultants, and contractors.

Wade Trim is an affirmative action/equal opportunity employer.