Office Support Specialist 2026-02560

State of Wyoming; Torrington (WY); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Flexible schedule

Job summary

The State of Wyoming is seeking an experienced administrative professional to support the maintenance department and report to the Skilled Trades Manager. You will perform clerical duties, data entry, and reporting of work orders using the AIM Work Order system, and assist in audits, purchasing, and time-card management.

This role requires strong organizational skills, knowledge of applicable laws and policies, and the ability to produce accurate documentation and reports for management.

Qualifications

• 2-4 years of progressive work experience at Office Assistant II level.
• Knowledge of records processing and maintenance procedures.
• Familiarity with agency rules/regulations and project management.

Responsibilities

• Perform executive-level administrative and support duties.
• Manage day-to-day operations of programs, projects, and office maintenance.
• Coordinate scheduling and meetings; provide training and technical assistance.
• Prepare reports and documents for management.
• Maintain and track program timelines and office supplies.
• Assist with processing, maintenance, and quality control of records.

Skills

Executive support

Data entry

Reporting

Time management

Education

Associate's Degree in Business

Tools

AIM Work Order system

Job description

General Description

This position will work primarily with the maintenance department and will report to the Skilled Trades Manager. This position will be responsible for basic clerical duties, data entry and reporting of work orders using the AIM Work Order system, tracking and reporting quarterly, semi-annual and annual inspections, collecting, filing and reporting on correctional audit standards, completing purchase requisitions, tracking purchases and may assist in managing employee time cards.

Description And Functions

Open Until Filled

This position will work primarily with the maintenance department and will report to the Skilled Trades Manager. This position will be responsible for basic clerical duties, data entry and reporting of work orders using the AIM Work Order system, tracking and reporting quarterly, semi-annual and annual inspections, collecting, filing and reporting on correctional audit standards, completing purchase requisitions, tracking purchases and may assist in managing employee time cards.

General Description

This position will work primarily with the maintenance department and will report to the Skilled Trades Manager. This position will be responsible for basic clerical duties, data entry and reporting of work orders using the AIM Work Order system, tracking and reporting quarterly, semi-annual and annual inspections, collecting, filing and reporting on correctional audit standards, completing purchase requisitions, tracking purchases and may assist in managing employee time cards.

About the Organization

The Wyoming Department of Corrections contributes to public safety by exercising reasonable, safe, secure, and humane management while actively providing offenders opportunities to become law-abiding citizens.

The Wyoming Medium Correctional Institution (WMCI) is located in Torrington, WY, and is specifically designed to serve as the main intake and assessment center for male inmates. It serves as a primary education and treatment center for inmates identified as requiring high levels of protective custody and medical, mental health, dental, substance abuse, life skills, cognitive/behavioral, and/or sex offender treatment services.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!

ESSENTIAL FUNCTIONS:

• Performs executive-level administrative and support duties.
• Manages the day-to-day operations of assigned programs, projects, or functions between a variety of sources, as well as office maintenance and inventory.
• Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff, public or other government entities.
• Assists staff; monitors/reviews quality of work; assists with scheduling; provides technical assistance and training.
• Plans, coordinates, and facilitates meetings.
• Reviews documents, files, records, etc. to determine action to be taken.
• Resolves some light computer/network problems.
• Responsible for program integrity assurance.
• Provides a review and evaluation function to ensure that compliance issues/concerns within the organization are being appropriately evaluated, investigated and resolved.
• Develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.
• Requests and receives bid quotes, researching and resolving issues with vendors.
• Maintains database information.
• Creates and edits reports & documents for management.
• Manages schedules and timelines for managers.
• Manages and oversees all office equipment and supplies.
• Responsible for processing, maintenance, and quality control of records and documents.
• Compiles vital information.
• Coordinates program functions between a variety of sources.
• May assist with general maintenance tasks and also escort contractors within and around prison grounds.
• Responsible for ensuring a safe and enjoyable workplace, including participation in initiatives designed to promote a positive work environment.

Qualifications

KNOWLEDGE:

• Knowledge of applicable federal, state and local laws, codes, regulations and policies, technical processes and procedures related to the department.
• Knowledge in applicable computer applications.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge in the preparation of complicated documents.
• Knowledge and understanding of the agency and each respective division/program.
• Knowledge of investigating alleged non-compliance.
• Knowledge of project management.

Minimum Qualifications

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Certificates, Licenses, Registrations

None

OR

Education

Associate's Degree (typically in Business)

Experience

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Physical Working Conditions

• Lifting/grasping up to 20 pounds without assistance on an occasional to regular basis
• Walking on cement floors on an occasional to regular basis
• Walking up and down stairs on an occasional basis
• Stooping, bending, kneeling, crouching on an occasional basis
• May work outdoors in a variety of weather conditions
• Reaching on a regular basis
• Typing/Repetitive motion on a frequent basis
• Talking/hearing on a frequent basis
• Seeing: the visual ability to perform an activity such as analyzing data and figures, viewing a computer terminal, or extensive reading.
• Pre-service training is required.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.
• Pre-service training is required.

Notes

• FLSA: Non-Exempt
• The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
• The Wyoming Department of Corrections is a Drug-Free Workplace. All staff are subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking, carrying, possessing or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
• The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage, and harassment, and the elimination of prison rape.
• Successful Applicants for employment must pass a background/reference check, medical evaluation and drug test prior to appointment.
• WDOC has a strict dress code policy to includes standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
• WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacation and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement and 457 Deferred Compensation Program, longevity pay, and opportunities for advancement.

Supplemental Information

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Human Resource Contact: [e-mail] / 307-532-6613

Working for the State of Wyoming means more than a job — it’s a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees Enjoy

• Comprehensive health coverage – medical, dental, and vision plans for you and your family
• Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
• Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
• Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 9 paid holidays each year
• Public Service Loan Forgiveness eligibility – for those with qualifying student loans
• Training and professional development – to support your career growth and advancement
• Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
• Wellness Program – Earn paid time off and incentives by focusing on your personal health

Know your full value.

Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

WORKING FOR THE GREATEST STATE IN THE NATION

- Wyoming offers a lifestyle you can’t find anywhere else — wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.