Office Support Assistant - University of Illinois Extension

University of Illinois at Urbana-Champaign; Hillsboro (IL); On-site; USD 22,000 - 26,000; Part time

Job summary

University of Illinois Extension is seeking an Office Support Assistant to work under the County Director, supporting the Hillsboro unit with clerical tasks, mail handling, and coordination of materials for programs. This 60% part-time Civil Service role involves duties ranging from opening/closing offices to fiscal tasks and data management.

Salary starts at $23,966.28 per year with benefits; the position emphasizes teamwork, attention to detail, and customer service in a public-extension

Qualifications

• High school diploma or equivalent.
• Six months of office/clerical experience or related work.
• Experience with computer systems is a plus.

Responsibilities

• Open and close unit offices as primary staff.
• Answer phones and assist walk-in clients; manage mail and materials.
• Assist with room reservations, copies, and distribution of materials.
• Maintain county mailing and email lists; assist with staff needs.
• Handle donations and postal operations; manage office supplies.
• Support compliance with Workforce Equity policies and reporting.

Skills

Communication skills

Independent worker

Interpersonal skills

Microsoft Office

Job description

Office Support Assistant - University of Illinois Extension

Extension, Unit 18, Hillsboro

WE
TRANSFORM LIVES.
Everything we do is designed to improve the quality of
life of the people in the state of Illinois, across the nation, and around the
world. We discover, develop, translate, and disseminate knowledge to address
societal concerns and train the next generation of experts and leaders in a way
that empowers them to expand the boundaries of science to higher levels of
understanding and influence.

Be a part of our story. Through
learning partnerships that extend knowledge and change lives, University of
Illinois Extension provides educational programs aimed at making life better,
healthier, safer, and more profitable for individuals and their communities.
Illinois Extension has operated continuously for more than 100 years connecting
the citizens of Illinois to their land-grant university by providing
educational programming around the state. University of Illinois Extension is
based in the College of ACES and works with all colleges and units of the
University of Illinois at Urbana-Champaign.

Job Summary

Work under direct supervision of the County Director to support the needs of the Extension office.

Duties & Responsibilities

• General Office Duties
  * Serve as primary staff to open and close the unit offices.
  * Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
  * Assist in gathering, opening, and distributing mail to staff.
  * Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
  * Maintain all county mailing and email lists.
  * Assist volunteer groups with clerical needs as directed by staff.
• Fiscal
  * Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
  * Replenishing funds in postage meter and manage postal systems.
  * Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
  * Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
  * Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
• Misc
  * Other duties as assigned.
  * Comply
  with all University of Illinois Extension Workforce Equity/Equal Opportunity
  policies and guidelines in all aspects of Extension and Outreach work and
  assist, as requested, with data collection for Equal Employment and reporting

Minimum Qualifications

High school diploma or equivalent.
Any one or combination totaling six (6) months from the categories below:
College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
15 semester hours equals six (6) months
Work experience performing office/clerical activities, including use of computer systems.

Preferred Qualifications

Clerical and office environment experience.

Knowledge, Skills and Abilities

• Ability to communicate effectively with a wide variety of people and meet the public with a pleasant, composed and cordial manner.
• Skill in working independently, while positively contributing as part of a professional office team.
• Strong interpersonal skills.
• Computer proficiency including Microsoft Office Suite.

Appointment Information

This is a 60% part-time Civil Service 0845 - Office Support Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $23,966.28.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

University of Illinois Urbana-Champaign

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Sponsorship
for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail].

Requisition ID

1038542

Job Category

Off-Campus