Office Support Administrator

American Water Co.; Egg Harbor Township (NJ); On-site; USD 54,000 - 62,000; Full time

Benefits offered by this job

401(k)

Defined Contribution Plan

Employee Stock Purchase Plan

Health, dental and vision coverage

Paid time off

Life insurance

Job summary

American Water is seeking a professional, driven Office Administrator to support our New Jersey operations in Egg Harbor Twp. You will handle invoicing, regulatory reporting, billing, and office coordination to help local teams run smoothly.

The ideal candidate has an associate degree and 2–4 years in operations support, with strong MS Word, Excel, and Outlook skills. This is a full-time, on-site role with opportunities to contribute to ongoing projects and process improvements.

Qualifications

• Associate degree preferred
• 2–4 years of experience in operations services or customer support in a large organization
• Primarily office-based with occasional field project site/meetings

Responsibilities

• Assess and support billing, collections and service delivery targets
• Prepare regional reports and data analyses
• Coordinate water quality complaints with local operations and environmental teams
• Generate reports, proposals and spreadsheets to meet regional goals
• Assist with planning and execution of projects
• Support development and upkeep of regional policies and procedures
• Coordinate complaints and submit to governmental agencies

Skills

Operations support knowledge

Process and project management

Quantitative and analytical skills

Verbal and written communication

Interpersonal skills

Strong organizational skills

Education

Associate degree in management, business or related field

Tools

MS Word

Excel

Outlook

SAP

Job description

Share Our Purpose. Be Yourself. Feel Valued.

People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals.

We are Beautifully Different . We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. American Water is the best choice for your next role! Click here for more information on our inclusion, diversity, and equity journey.

About American Water
American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886 and celebrating 140 years in 2026, We Keep Life Flowing® by providing safe, clean, reliable and affordable drinking water and wastewater services to approximately 14 million people with regulated operations in 14 states and on 18 military installations. American Water’s approximately 7,000 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders.

Posted range: $26-$30/hr DOE (dependant on experience)

The base salary range represents a good faith salary range for this position. This position is eligible for annual incentive pay and has the opportunity for continued salary growth. If you are hired at American Water your base salary compensation will be determined based on factors such as market, geography, skills, education and/or experience. At American Water, we are committed to pay equity.

In addition to compensation, you will be offered a comprehensive benefits package including 401(k), Defined Contribution Plan, Employee Stock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits, health and wellness programs and much more!

American Water is also proud to offer employees learning opportunities and work experiences to grow professionally!

Primary Role

New Jersey American Water is seeking a professional, driven, and detail-oriented Office Administrator to support our operations in Egg Harbor Twp, NJ! This position is key in supporting our operational teams on a day-to-day basis including invoicing, compliance and regulatory reporting, inventory management, and office coordination. Our ideal candidate will be flexible, thrive in a fast-paced environment, and attentive.

The Office Support Administrator is responsible for providing support and administrative assistance to the regional managers in the customer relationship services of the business; provide support for short-term and long-term projects related to the business; coordinate the region’s billing, payment and collections related processes and initiatives.

#LI-BR1

#LI-On-Site

Key Accountabilities

• Assess and assist with meeting collections, billing, payments, and service delivery targets
• Assist with correspondence and handle telephone requests
• Coordinate and manage water quality complaints with local operations and environmental compliance teams
• Responsible for maintaining regional reports specific to payments, billing and collection processes, to include monitoring billing, collections and payment related activities (collection processes wherever local state operations is responsible)
• Generate reports, proposals, presentations, and spreadsheets using various software and tools to ensure the region is meeting performance goals
• Assist with the planning and execution of projects
• Research and abstract information and supporting data in preparation for meetings, projects, and reports (including data compilation, research, tables and graphs)
• Assist in the development and upkeep of policies and procedures for regional implementation
• Coordinate complaints (mediation & informal), and submit to governmental agencies

Knowledge/Skills

• Knowledge of operations support, customer support practices
• Existing knowledge of utilities and/or construction environments is a plus
• Intermediate level experience with computerized systems, database management, spreadsheet and word-processing programs to process data and create reports
• Strong knowledge of computer software such as MS Word, Excel and Outlook
• Knowledge of SAP is a plus
• Process and project management skills
• Good business acumen and judgment
• Good quantitative and analytical skills; attention to detail
• Good verbal and written communication skills (e.g., report writing, listening, plan reading and creating, and presentation)
• Strong interpersonal skills (e.g., tact/diplomacy, persuasion, team building, cooperation, leadership, ability to motivate others

Experience/Education

• Associate degree in management, business or related field is preferred
• 2 to 4 years of experience in operations services, operations support or customer in a large organization
• Primarily in the office with occasional work in the field at project sites or project meetings

Work Schedule

• Full-time
• On-site (position may offer some remote work option)

Join American Water... We Keep Life Flowing ™

American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they arean individual with a disability, protected veteran or other status protected by federal, state, and local laws.