Office Supervisor - Jiffy Lube Live

Legends Hospitality, LLC; Bristow (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

Legends Hospitality, LLC is seeking an office management professional to support various operations. Responsibilities include drafting correspondence, maintaining records, and assisting with contract negotiations. Candidates should have a high school diploma and experience in office management.

Excellent verbal and customer service skills are essential, along with proficiency in Microsoft Office. The role involves attending meetings and may require extended hours, including nights and weekends.

Qualifications

• Six months of experience in office management principles and procedures.
• Ability to understand written and oral direction and communicate same with others.
• Mobility needed to attend various meetings and events.

Responsibilities

• Draft letters, reports, and other correspondence in a timely manner.
• Maintain a variety of files and records of information.
• Prepare various schedules as required.

Skills

Excellent verbal and customer service skills

Knowledge of MS Office

Office management principles

Education

High school diploma

Tools

Microsoft Office (Excel, PowerPoint, Word, Outlook)

Job description

Company Overview

Legends Global is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360‑degree service solution. Our Global Planning, Global Sales and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals, including professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people. It’s our expertise that makes up Legends Global.

Responsibilities

• Draft letters, reports and other correspondence in a timely, accurate manner.
• Provide routine information regarding events, operations, policies and procedures for various operations within the unit.
• Maintain a variety of files and records of information (e.g. attendance, event files, expense records, employee files, etc.).
• Prepare various schedules as required.
• Enforce and implement corporate policies and procedures and remain well informed of all office functions on a daily basis.
• Meet with vendors and non‑profit groups to assist with negotiating contracts, scheduling and completing services as directed by the General Manager or Corporate.
• Maintain and order all necessary supplies and materials for the offices using corporate programs.
• Serve as keeper of the records for all current and closed files within the office.
• Maintain all necessary contracts, lease agreements, etc. for office equipment including copiers, computers and software.
• Make cost projections for budget related to office maintenance expenses based on past expenditures, projected growth and workload.
• Review or prepare labor schedules.
• Perform other related duties, tasks and responsibilities as required from time to time.
• Incorporate duties of other positions, including but not limited to: Cash Room Supervisor, Accounting Clerk and Payroll Clerk.

Qualifications

• High school diploma.
• Six months of experience in office management principles and procedures.
• Work independently, exercising judgment and initiative.
• Excellent verbal and customer service skills.
• Knowledge of MS Office and typing skills.
• Ability to participate in a team environment.
• Ability to understand written and oral direction and communicate same with others.
• Mobility needed to attend various meetings and events. Hours may be extended or irregular to include nights, weekends and holidays. Travel may be required.
• Practice safe work habits, follow all safety policies, procedures and regulations, and complete company‑wide safety training and any additional job‑specific safety training.
• Report all safety incidents (injuries and illnesses) into the company’s risk management system (Origami Risk) on the same day that the incident has been reported to you.

Preferred Skills

• Microsoft Office (Excel, PowerPoint, Word, Outlook).
• High school or better education.

Legends Global is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability or genetic information. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.