Office Supervisor III, Legal Affairs

Seminole State College of Florida; Sanford (FL); On-site; USD 21,000 - 29,000; Part time

Job summary

Seminole State College of Florida is seeking an Office Supervisor III, Legal Affairs to provide essential administrative support, manage calendars, handle payroll inputs, and coordinate travel for the department. The role includes budget reporting, vendor coordination, and supervision of staff and students.

Applicants should have a high school diploma, at least two years of relevant experience, and preferably an associate degree in Office Systems Technology.

Qualifications

• > Graduation from an accredited high school or possession of an acceptable equivalency diploma.
• > Two years of administrative or clerical experience.
• > Associate degree in Office Systems Technology or similar curriculum.
• > Legal office experience.

Responsibilities

• > Provide administrative support to department (mail, calendars, filing, routing calls).
• > Maintain department budget reports and related documentation.
• > Submit information for payroll processing.
• > Coordinate department travel arrangements.
• > Assist with facility rental agreements and vendor paperwork.
• > Supervise office staff and/or part-time students.
• > Perform other duties as required.

Skills

MS Office

Calendar management

Verbal & written comms

Team supervision

Problem solving

PeopleSoft

Education

High school diploma

Associate degree in Office Systems Technology

Tools

Outlook

Word

Excel

Teams/Zoom

Job description

Responsibilities

DESCRIPTION: The Office Supervisor III, Legal Affairs performs administrative and clerical duties, such as distributing mail, managing calendars, maintaining filing system, and routing phone calls. Maintains department budget reports and related documentation, submits information for payroll processing, and coordinates department travel arrangements.

ESSENTIAL FUNCTIONS

• Provides administrative support to department, such as distributing mail, managing calendars, maintaining filing system, and routing phone calls.
• Maintains department budget reports and related documentation, requisitions supplies and materials.
• Submits information for payroll processing.
• Coordinates department travel arrangements.
• Assists with facility rental agreements including meeting with potential vendor and preparing the required paperwork.
• Supervises office staff and/or part time students/federal workstudy students, which may include hiring, scheduling, and training.
• Performs other duties as may be required or assigned.

REQUIRED QUALIFICATIONS

• Graduation from an accredited high school or possession of an acceptable equivalency diploma.
• Two years of administrative or clerical experience.

DESIRED QUALIFICATIONS

• Associate degree in Office Systems Technology or similar curriculum.
• Legal office experience.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of administrative and clerical procedures and processes.
• Strong skills in Microsoft Office Suite365 (Outlook, Word, Excel) and the ability to become proficient in video conferencing applications, such as Teams/Zoom.
• Problem solving skills.
• Ability to take initiative, use independent judgement and discretion in completing responsibilities.
• Ability to learn and become proficient in PeopleSoft as it applies to required duties.
• Excellent verbal, written, and interpersonal communication skills.
• Committed to working in a multicultural environment.
• Ability to exhibit a professional, courteous demeanor.

WORK ENVIRONMENT and SPECIAL CONSIDERATIONS

• Works in an office environment.
• Works flexible hours.
• Work may include outdoors and weekend hours.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This position is eligible for Veteran’s Preference.

Pay Benefits and Work Schedule

$18.06 Hourly up to 26 hours per week.

Conditions of Employment

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks will be conducted for all new employees, and for rehired employees who have had a break in service for 6 months or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

Equal Employment Opportunity

Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.

Other Information

VETERANS' PREFERENCE

Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.

To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.

HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA

Individuals who have completed college or university coursework at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.

This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone [phone] or email address www.wes.org. The interview process may be delayed until such a review has been completed.