Office Supervisor III, Disability Support Services

Seminole State College of Florida; Sanford (FL); In loco; USD 21.000 - 29.000; Tempo pieno

Descrizione del lavoro

Seminole State College of Florida is seeking an Office Supervisor III to oversee administrative tasks within a busy department. You will manage calendars, filing systems, mail distribution, and phone routing while ensuring accurate budget and payroll processing information.

You will supervise office staff and student workers, coordinate travel, and handle vendor paperwork in a professional, multi-cultural environment with flexible hours and possible weekend work.

Competenze

• Graduation from an accredited high school or possession of an acceptable equivalency diploma.
• Two years of administrative or clerical experience.

Mansioni

• Provides administrative support to department, such as distributing mail, managing calendars, maintaining filing system, and routing phone calls.
• Maintains department budget reports and related documentation, requisitions supplies and materials.
• Submits information for payroll processing.
• Coordinates department travel arrangements.
• Assists with facility rental agreements including meeting with potential vendor and preparing the required paperwork.
• Supervises office staff and/or part time students/federal workstudy students, which may include hiring, scheduling, and training.

Conoscenze

MS Office

Word

Outlook

Problem solving

Judgement

PeopleSoft

Communication

Multi-cultural environment

Formazione

High school diploma

Associate degree in Office Systems Technology

Strumenti

PeopleSoft

Descrizione del lavoro

Responsibilities

DESCRIPTION

The Office Supervisor III performs administrative and clericalduties, such as distributing mail, managing calendars, maintainingfiling system, and routing phone calls. Maintains department budgetreports and related documentation, submits information for payrollprocessing, and coordinates department travel arrangements.

ESSENTIAL FUNCTIONS

1. Provides administrative support to department, such asdistributing mail, managing calendars, maintaining filing system,and routing phone calls.
2. Maintains department budget reports and related documentation,requisitions supplies and materials.
3. Submits information for payroll processing.
4. Coordinates department travel arrangements.
5. Assists with facility rental agreements including meeting withpotential vendor and preparing the required paperwork.
6. Supervises office staff and/or part time students/federal workstudy students, which may include hiring, scheduling, andtraining.

REQUIRED QUALFICATIONS

• Graduation from an accredited high school or possession of anacceptable equivalency diploma.
• Two years of administrative or clerical experience.

DESIRED QUALIFICATIONS

• Associate degree in Office Systems Technology or similarcurriculum.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of administrative and clerical procedures andprocesses.
• Proficient in Microsoft Office Suite, especially Word andOutlook.
• Problem solving skills.
• Ability to take initiative, use independent judgement anddiscretion in completing responsibilities.
• Ability to learn and become proficient in PeopleSoft.
• Good oral and written communication skills.
• Committed to working in a multi-cultural environment.

WORK ENVIRONMENT and SPECIAL CONSIDERATIONS

• Works in an office environment
• Works flexible hours.
• Work may include outdoors and weekend hours.

This description in no way states or implies that these are theonly duties to be performed by the employee occupying thisposition. The employee will be required to follow any otherjob-related instructions and to perform any other job-relatedduties requested by their supervisor.

This position is eligible for Veteran's Preference.

Pay Benefits and WorkSchedule

$18.06 hourly up to 26 hours per week.

Conditions ofEmployment

Finalists and individuals recommended for employment at SeminoleState College must reside in the State of Florida at thetime of hire and may be subject to background investigations incompliance with Florida Statute 1001.64; and Seminole State CollegePolicy 1.020; 2.020. Criminal background checks will be conductedfor all new employees, and for rehired employees who have had abreak in service for 6 months or more. The Office of HumanResources will determine which background checks shall be conductedfor each position, based upon its review of job descriptions andthe responsibilities of the position. These include, but are notlimited to, positions that have access to money, master keys,security-sensitive areas and confidential information; positionsthat have the capability to create, delete, and alter records; andpositions that are responsible for the care and instruction ofchildren. The College will conduct various types of backgroundchecks which may include, but are not limited to: criminalbackground, credit check, driver's license check, previousemployment and references.

Equal EmploymentOpportunity

Seminole State College is an equal opportunity employer andstrictly prohibits discrimination on the basis of race, color,religion, pregnancy, national origin, ethnicity, age, sex, gender,veterans’ or military status, disability, sexual orientation,genetic information, marital status, or any other factor protectedunder applicable federal, state, and local laws, rules, andregulations in its programs, activities, and employment.

OtherInformation

VETERANS' PREFERENCE:

Seminole State College of Florida adheres to Florida’s Veteran’sPreference laws by providing preference in hiring to covered jobapplicants. Moreover, in recognition of the valuable contributionsmade by veterans, the College also considers any applicant’smilitary service background when filling job positions not coveredby Veteran’s Preference laws.

To claim Veteran's Preference for eligible positions, a copy ofyour DD-214 form, Certificate of Release or Discharge from ActiveDuty must be uploaded and attached to your application to claimVeterans' Preference.

HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:

Individuals who have completed college or university course work atan institution in a country other than the United States arerequired to obtain a complete evaluation of foreign transcripts anddegrees. Foreign transcripts should be evaluated by one of theorganizations approved by the National Association of CredentialEvaluation Services. This evaluation must be submitted at the time of application. Werecommend World Education Services at P.O. Box 5087, Bowling GreenStation, New York, NY 10274-5087, telephone [phone] or emailaddress www.wes.org. The interview process may be delayed untilsuch a review has been completed.