Office Specialist IV

Kansas State University; Manhattan (KS); Presencial; USD 26.000 - 33.000; Jornada completa

Descripción de la vacante

Kansas State University is seeking an on-site Office Manager and Receptionist for the Office of the President, providing administrative support to both the President and Provost offices. You will greet visitors, triage inquiries, and ensure timely follow-through with stakeholders.

This role requires strong communication and organizational skills, proficiency with Microsoft Office, and at least three years of relevant experience.

Formación

• Three years of relevant experience required.
• Strong interpersonal and customer service abilities.
• Ability to work independently and as part of a team.
• Excellent attention to detail and follow-through.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Deep knowledge of the K-State organizational structure.

Responsabilidades

• Greet visitors and manage front-desk interactions.
• Prioritize follow-up and ensure follow-through with stakeholder communications.
• Provide administrative support for the President and Provost offices.
• Support projects and university events and assist with day-to-day operations.

Conocimientos

Interpersonal skills

Customer service

Communication skills

Attention to detail

Verbal communication

Microsoft Office

Discretion & confidentiality

Knowledge of K-State org structure

Herramientas

Microsoft Office Suite

Descripción del empleo

About This Role

This position serves as the office manager and receptionist for the Office of the President and provides administrative support for both the Office of the President and Office of the Provost. The position greets visitors to the President's Office, prioritizes interactions for follow-up and ensures follow-through with stakeholder communications. The incumbent manages the office, ensures efficient day-to-day functioning and is relied upon to provide support for projects and events for the President and Provost Offices, as requested. This position reports to the deputy chief of staff.

About Us

The Office of the President serves as a central hub for leadership, strategy, and engagement at Kansas State University, supporting initiatives that advance the university's mission in teaching, research, service, and community impact. The office works across academic, student, research, government, and community-focused areas, bringing together leaders and partners to help shape the university's future and strengthen its impact throughout Kansas and beyond. Supported by a collaborative team of professionals, the office plays a vital role in fostering connections, advancing institutional priorities, and turning ambitious goals into meaningful outcomes.

Worksite Description

This position is On-site.

What You'll Need to Succeed

Minimum Qualifications:

• Requires three years of relevant experience

Preferred Qualifications:

• Exceptional interpersonal skills with the ability to interact courteously and professionally with all levels of university stakeholders
• Strong customer service orientation and commitment to the University's inclusive mission, with a proven ability to work independently and as part of a team.
• Must be able to work in a fast-paced environment with demonstrated ability to handle multiple tasks, with a proven ability to work well under pressure.
• Excellent attention to detail and follow-through with the ability to support special projects
• Excellent verbal and written communication skills
• Expertise in Microsoft Office suite, particularly Outlook, Excel, Word, and PowerPoint
• Ability to exercise professionalism, discretion and integrity, especially pertaining to confidential matters
• Deep knowledge of the K-State organizational structure

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Application Window

Applications close on: November 17, 2026

Anticipated Hiring Pay Range

$19.00 - $24.00 hourly