HR Applications & System Coordinator

Kansas State University; Manhattan (KS); Hybrid; USD 54,000 - 64,000; Full time

Job summary

Kansas State University seeks an experienced HRIS/HR data administrator to manage HR document imaging and employee records workflows, ensuring accurate data for payroll processing and reporting.

The role involves configuring ImageNow and Perceptive Content, maintaining security permissions, and supporting HRIS reporting and data integrity across the payroll cycle.

Qualifications

• Experience with ERP or database systems preferred.
• Familiarity with HRIS reporting and payroll data is a plus.
• Knowledge of state and federal regulations related to HR and payroll.

Responsibilities

• Manage HR document imaging systems and employee records processes.
• Configure system profiles and manage security permissions for HR users.
• Support HRIS reporting, data management and payroll-related reports.
• Collaborate with HR users and IT teams to resolve system issues.
• Oversee security access and maintain department security structures.

Skills

ERP systems

PeopleSoft HCM

Content management systems

Microsoft Office

Data security

Education

Degree in Human Resource Management or related field

Tools

ImageNow

Perceptive Content

Job description

About This Role

This position is essential to the Human Resource Information System processes and reporting that impact payroll and employee HR data. Particularly, this position significantly impacts the bi-weekly on-cycle payroll and off-cycle processing which are considered a mission critical function to the University. It provides system table configuration as required. It serves as the HR steward in providing the appropriate level of security for end users and serves as a point of contact for any system errors. Also, this position is the system administrator for the document imaging system, ImageNow. This position plans, staffs and directs the work of employees imaging and linking documents that come to HR for processing (i.e., hires, rehires, salary changes, position updates, payroll transfers, etc. )

In addition, this position is the system administrator for the University’s current Content Management system, Perceptive Content (ImageNow). This includes maintaining the system that is critical to the Employee’s official KSU personnel file. All changes to an employee’s job history are made utilizing Perceptive content, and this position is responsible for managing the documentation and the system routing rules to meet the criteria to get employee’s data entered in an effective and efficient manner, which allows the bi-weekly payroll to run according to the State’s requirements.

Duties and Responsibilities:

• Responsible for managing HR document imaging systems and employee records processes. The role involves overseeing HR email and imaging queues, organizing and routing documents, maintaining document workflows and system access, providing technical supportto HR users, and ensuring employee records are accurate and accessible.
• Supports HR imaging staff, manages system configurations (such as ImageNow profiles), handles security permissions, assists with records requests, and prepares reports as needed.
• Supports HR information systems (HRIS) reporting, data management, and system administration. The role involves maintaining HR reporting processes, creating and analyzing reports, supporting payroll and compliance reporting needs, troubleshooting HRIS issues, and ensuring employee data accuracy.
• Works closely with HR users and technical teams to resolve system problems, update configurations, and maintain reliable HR data.
• Responsible for managing HRIS security access and ensuring users have the appropriate system permissions. The role reviews and approves access requests, maintains security roles and permission settings, updates department security structures, and works with technical teams and users to resolve access-related issues.

About Us

The Division of Human Resources partners with leaders, faculty, and staff across Kansas State University to build a thriving, people-centered workplace that supports the university’s mission of teaching, research, and service. Our team advances initiatives that strengthen the employee experience, promote professional growth, and support a high-performing and engaged workforce.
The division includes approximately 50 professionals delivering strategic and operational HR services to the campus community. Key functional areas include ASC-HR, Benefits, Compensation and Organizational Effectiveness, Employee Relations and Engagement, ERP Systems, Resource Center Operations, Talent Acquisition, Talent and Organizational Development, and Time and Leave. Together, these teams partner with campus units to provide responsive HR support, enhance organizational effectiveness, and help attract, develop, and retain a talented workforce.

Worksite Description

This position is Hybrid eligible.This position requires on-site attendance during the first week of employment. After this, the employee is expected to be on site for 2-3 days per week.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires a high school diploma (or equivalent) and three years of relevant experience.
• Requirements may be met through a combination of education and experience.

Preferred Qualifications:

• Prior experience working with ERP or database systems. Preference toward the PeopleSoft HCM system.
• Experience with Content management systems. Preference towards Perceptive Content.
• Working knowledge of state and federal regulations and laws and understanding of the Kansas Board of Regents and Kansas State University policies and systems.
• Technical experience in diagnosing software/hardware issues
• Ability to use Microsoft Office suites such as Excel and PowerPoint.
• Able to meet critical deadlines and manage multiple tasks with frequent interruptions.
• Ability to establish priorities independently and complete objectives with minimal supervision.
• Customer service oriented.
• Ability to establish and maintain effective working relationships with co-workers and administrative personnel in other departments.
• Well-developed written and verbal communication skills. Ability to communicate complex information to individuals.
• Degree in Human Resource Management or a related field.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Application Window

Applications close on: October 19th, 2026

Anticipated Hiring Pay Range

$53,581 - $64,000/annually