Office Specialist II - AP&P PSI Unit

United Trading Group; Ogden (UT); In loco; USD 23.000 - 32.000; Tempo pieno

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Job Stability

Career Growth

Meaningful Work

Supportive Work Environment

Descrizione del lavoro

Utah Department of Corrections is seeking an Office Specialist II to support the PSI Unit in preparing presentence and related reports. You will perform data entry, gather information from partner agencies, monitor cases, and send reports to courts.

The role emphasizes accuracy, discretion, and the ability to work with multiple databases and legal documents, with training at the assigned office location.

Competenze

• At least 1 year of experience in a professional office environment.
• Strong verbal and written communication, organizational skills, and proficiency with computer programs.
• Resourceful, proactive, professional attitude, and ability to work independently with minimal supervision.
• Preference for experience in a law enforcement setting.

Mansioni

• Data entry, extensive data retrieval from agency databases.
• Clerical support: phones/emails, information collection, and document preparation.
• Maintain records: order police reports and archive submissions.
• Review data, records, and files for detail and accuracy.
• Provide information to authorized agencies and respond by phone/email.
• Maintain confidentiality and discretion in handling records.
• Run rap sheets and prepare official documents.
• Order County Attorney and Police reports; manage archival records.
• Support other duties as assigned.

Conoscenze

Data entry

Office software

Communication skills

Organizational skills

Independent worker

Strumenti

Court X-change

O-Track

UDOCA

Descrizione del lavoro

Office Specialist II - AP&P PSI Unit

FT / PT Status – Full-Time

Salary – $19.94 - $19.94 Hourly Wage

Remote Work / In-Office – In-Office / On-Site

Application Deadline – 10/23/2026

Current Openings: We have 2 current openings for this position located in Ogden and Salt Lake City, Utah respectively. A hiring list may be maintained for future openings across the state as they become available.

Office Specialist II

As an Office Specialist II for Utah’s Adult Probation & Parole (AP&P) - PSI Unit, you serve a vital role in the preparation of Presentence and Post-sentence reports being prepared for Utah’s courts and the Utah Board of Pardons and Parole. Duties include data entry, information collection from allied agencies, monitoring court cases and sending reports to the courts.

What is a PSI?

A Presentence Investigation (PSI) is a comprehensive legal document that evaluates a defendant’s risk level, criminal history, and personal background. It includes victim impact statements and an actuarial risk assessment to determine the likelihood of future re-offending. Unlike a criminal investigation into guilt, a PSI focuses on the context of the individual to guide decision-making at sentencing.

Why You Should Join Our Team

Office Specialist II is a non-law enforcement position that provides a comprehensive benefits package available on day one. Employees play an essential role in accomplishing the objectives of the criminal justice system in Utah. Please be advised that all initial training will take place at a designated office location.

Primary Duties & Responsibilities

• Data Entry: Extensive entry and retrieval of data from agency databases like Court X-change, O-Track, and UDOCA.
• Clerical Support: Answering phones/emails, collecting information, and preparing legal documents.
• Records Maintenance: Ordering police reports and files from archives, and archive submission.
• Reviewing data, records, and files for detail and accuracy.
• Providing authorized agencies with information.
• Providing basic and accurate information over telephone and via email.
• Maintaining a high level of confidentiality and discretion.
• Running rap sheets.
• Preparing and generating official documents.
• Ordering County Attorney and Police reports.
• Archival records management.
• Other duties as assigned.

Qualifications

Ideal Candidate: Experience: At least 1 year of experience in a professional office environment.

Skills: Strong verbal/written communication, organizational skills, and proficiency in computer programs.

Attributes: Resourceful, proactive, professional attitude, and the ability to work independently with little supervision.

Preferences: Working experience in a law enforcement agency.

Supplemental Information

The hourly rate for this position $19.94 (non-negotiable). Current UDC employees' hourly rates will be based on the promotional policy. Hiring officials may identify additional related skills and requirements as preferences in making hiring and promotional decision. Only the most qualified applicants will be asked to attend an oral interview. Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

Location

2540 Washington Blvd

Ogden, Utah, 84409

United States

Background Check Required – A comprehensive background investigation, which may include a polygraph, may be required.

Drug Test Required – Yes

Schedule Code – B - Competitive Career Service

Benefits

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more information on the Utah Department of Corrections please click here.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].