Office Specialist II

Focus School Software, LLC; Ormond Beach (FL); On-site; USD 21,000 - 23,000; Full time

Job summary

Ormond Beach Middle School is seeking an Office Support Specialist to provide data entry, reporting, and receptionist functions at the school site.

The role requires handling financial records, scheduling, and basic data analysis while maintaining confidentiality and accuracy in daily tasks.

Qualifications

• High school diploma or GED required.
• Three years of office experience or training.
• Basic computer proficiency required.

Responsibilities

• Analyze data in a predesigned format and provide basic conclusions in report form.
• Answer and route telephone calls and provide information as directed.
• Collect, record, or enter data/information in a predesigned format.
• Collect receipt and deposit money as directed, including monitoring reconciliation.
• Compile data and information and submit in report form.
• Compute and tabulate data from computer and document records, including initiation of data/records needed.
• Dispense medication to students according to prescribed policy and procedures.
• Maintain documents and computer files.
• Refer visitors to appropriate personnel.
• Operate specialized equipment or computer software on an intermediate level.
• Order supplies based on submitted requests.
• Prepare reports according to predesigned format.
• Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
• Receive and distribute supplies/equipment, including authority to sign for receipt.
• Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
• Schedule activities/appointments on calendar as assigned, including administrative appointments.
• Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
• Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
• Receive information, requests and complaints, and bring to resolution as directed.
• Perform other related duties as assigned by the designated supervisor

Skills

Data entry

Multitask

Administrative support

Communication

Word processing

Public interaction

Attention to detail

Time management

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Database software

Job description

Position Goal

To provide specialized operational services in support of the school or designated district department

Performance Responsibilities

1. Analyze data in a previously designed format and provide basic conclusions in report form.
2. Answer and route telephone calls and provide information as directed.
3. Collect, record, or enter data/information in a previously designed format.
4. Collect receipt and deposit money as directed, including monitoring reconciliation.
5. Compile data and information and submit in report form.
6. Compute and tabulate data from computer and document records, including initiation of data/records needed.
7. Dispense medication to students according to prescribed policy and procedures.
8. Maintain documents and computer files.
9. Refer visitors to appropriate personnel.
10. Operate specialized equipment or computer software on an intermediate level.
11. Order supplies based on submitted requests.
12. Prepare reports according to previously designed format.
13. Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
14. Receive and distribute supplies/equipment, including authority to sign for receipt.
15. Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
16. Schedule activities/appointments on calendar as assigned, including administrative appointments.
17. Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
18. Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
19. Receive information, requests and complaints, and bring to resolution as directed.
20. Perform other related duties as assigned by the designated supervisor

Denotes essential job function/ADA

Position Summary

Position Code: 733401101

Subject: N/A

Grade level(s): N/A

School/Site: Ormond Beach Middle School

Please contact Heather Iannarelli at [e-mail] additional information

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS:

• High school diploma, G.E.D. or equivalent
• Three (3) years office experience or training or an equivalent combination of both
• Computer experience

REQUIRED SKILLS:

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Skill in using computer and word processing system
• Work on multiple tasks at the same time
• Ability to provide information correctly and concisely, orally and in writing
• Ability to use sound judgement in dealing with sensitive or confidential information/material
• Ability to function without constant supervision
• Ability to plan, prioritize and organize own work
• Demonstrate level of proficiency in word processing and other computer software programs

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

Salary Info

$15.25 - $16.50 per hour