Office Specialist - Human Resources

San Jose Unified School District; California; In loco; USD 42.000 - 54.000; Tempo pieno

Descrizione del lavoro

San José Unified School District is seeking an Office Specialist to support day-to-day operations, manage department budgets, and serve as the first point of contact for inquiries. The role requires strong technology and customer service skills, sound judgment, and the ability to prioritize multiple tasks with minimal direction.

The position involves coordinating processes, records, and workflows, handling scheduling and communications, and maintaining data and reports while ensuring

Competenze

• This position requires strong technology and customer service skills.
• Ability to prioritize and manage multiple tasks with minimal direction.
• Experience handling inquiries and providing accurate information.

Mansioni

• Serve as the primary point of contact for inquiries and provide accurate, timely information.
• Coordinate office and department processes, records, and workflows.
• Manage and monitor department budgets, purchasing, and financial transactions.
• Support staff with scheduling, communications, and document preparation.
• Gather, organize, and maintain data and reports.
• Coordinate logistics for meetings, events, deadlines, and department initiatives.
• Troubleshoot issues and resolve concerns using sound judgment.
• Train or guide staff, substitutes, or new team members in office procedures.
• Maintain confidentiality and ensure compliance with district policies.

Conoscenze

Customer service

Technology skills

Multi-tasking

Formazione

Completion of 12th grade or equivalent

Descrizione del lavoro

The impact you will have: As an Office Specialist, you will support the day-to-day operations of your department by managing department budgets and processes, serving as the first point of contact for inquiries, and proactively resolving issues. This position requires strong technology and customer service skills, sound independent judgment, and the ability to prioritize and manage multiple tasks with minimal direction. A more detailed job description is available at: https://sjusd.app.box.com/v/ClassifiedJD/file/1232557784250

Who you are: As an Office Specialist, you will support the day-to-day operations of your department by managing department budgets and processes, serving as the first point of contact for inquiries, and proactively resolving issues. This position requires strong technology and customer service skills, sound independent judgment, and the ability to prioritize and manage multiple tasks with minimal direction.

As an Office Specialist, you will be responsible for (but not limited to):

• Serving as the primary point of contact for inquiries and providing accurate, timely information.
• Coordinating office and department processes, records, and workflows.
• Managing and monitoring department budgets, purchasing, and financial transactions.
• Supporting staff with scheduling, communications, and document preparation.
• Gathering, organizing, and maintaining data and reports.
• Coordinating logistics for meetings, events, deadlines, and department initiatives.
• Troubleshooting issues and resolving concerns using sound judgment.
• Training or guiding staff, substitutes, or new team members in office procedures.
• Maintaining confidentiality and ensuring compliance with district policies.

What you need for this position:

• Completion of 12th grade or equivalent
• Resume and Letter of Introduction outlining desire and qualifications for this position

Roles currently available:

• Human Resources
• 12 month
• 1.0 FTE
• 8:00am - 5:00pm (One hour lunch)

SB 848 Child Safety & Employment Disclosure Requirement

Effective January 1, 2026, in accordance with California Senate Bill 848 (School Employee Misconduct/Child Abuse Prevention Act), applicants for employment with San José Unified are subject to enhanced child safety, training, and employment disclosure requirements.

Under SB 848, schools are required to strengthen background vetting procedures and obtain employment history information related to allegations of egregious misconduct involving students. Former employers may be contacted to release records regarding substantiated findings of misconduct as permitted by law. Failure to provide complete and accurate information regarding prior educational employment or relevant misconduct findings may result in disqualification from the hiring process or withdrawal of an offer of employment.

SB 848 also expands mandated reporter requirements and requires annual child abuse prevention training for employees and certain volunteers by July 1, 2026. All employees must comply with district-adopted child safety policies, including procedures for supervising and protecting students.

San José Unified is committed to maintaining a safe and supportive learning environment for all students and will review all disclosures and employment records in accordance with state law.

When will you hear back from us: Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to us at [e-mail].

Note to internal applicants:

• Even though we may have some information on file for you, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share.Where applicable, please also note which available location you are applying to.
• To be eligible to interview, you will need to be in good evaluation standing.