Office Specialist - Human Resources

SAN-Jose-Unified-School-District; San Jose (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

San José Unified is seeking an Office Specialist to support day-to-day department operations, manage budgets and processes, and serve as the first point of contact for inquiries.

The role requires strong technology and customer service skills, sound independent judgment, and the ability to prioritize and manage multiple tasks with minimal direction.

Qualifications

• Completion of 12th grade or equivalent.
• Resume and Letter of Introduction outlining desire and qualifications for this position.

Responsibilities

• Serving as the primary point of contact for inquiries and providing accurate, timely information.
• Coordinating office and department processes, records, and workflows.
• Managing and monitoring department budgets, purchasing, and financial transactions.
• Supporting staff with scheduling, communications, and document preparation.
• Gathering, organizing, and maintaining data and reports.
• Coordinating logistics for meetings, events, deadlines, and department initiatives.
• Troubleshooting issues and resolving concerns using sound judgment.
• Training or guiding staff, substitutes, or new team members in office procedures.
• Maintaining confidentiality and ensuring compliance with district policies.

Skills

Customer service

Technology skills

Independent judgment

Multitasking

Education

Completion of 12th grade or equivalent

Job description

The impact you will have:

As an Office Specialist, you will support the day-to-day operations of your department by managing department budgets and processes, serving as the first point of contact for inquiries, and proactively resolving issues. This position requires strong technology and customer service skills, sound independent judgment, and the ability to prioritize and manage multiple tasks with minimal direction. A more detailed job description is available at: https://sjusd.app.box.com/v/ClassifiedJD/file/1232557784250

Who you are:

As an Office Specialist, you will support the day-to-day operations of your department by managing department budgets and processes, serving as the first point of contact for inquiries, and proactively resolving issues. This position requires strong technology and customer service skills, sound independent judgment, and the ability to prioritize and manage multiple tasks with minimal direction.

As an Office Specialist, you will be responsible for (but not limited to):

• Serving as the primary point of contact for inquiries and providing accurate, timely information.
• Coordinating office and department processes, records, and workflows.
• Managing and monitoring department budgets, purchasing, and financial transactions.
• Supporting staff with scheduling, communications, and document preparation.
• Gathering, organizing, and maintaining data and reports.
• Coordinating logistics for meetings, events, deadlines, and department initiatives.
• Troubleshooting issues and resolving concerns using sound judgment.
• Training or guiding staff, substitutes, or new team members in office procedures.
• Maintaining confidentiality and ensuring compliance with district policies.

What you need for this position:

• Completion of 12th grade or equivalent
• Resume and Letter of Introduction outlining desire and qualifications for this position

Roles currently available:

• Human Resources
• 12 month
• 1.0 FTE
• 8:00am - 5:00pm (One hour lunch)

SB 848 Child Safety & Employment Disclosure Requirement

Effective January 1, 2026, in accordance with California Senate Bill 848 (School Employee Misconduct/Child Abuse Prevention Act), applicants for employment with San José Unified are subject to enhanced child safety, training, and employment disclosure requirements.

Under SB 848, schools are required to strengthen background vetting procedures and obtain employment history information related to allegations of egregious misconduct involving students. Former employers may be contacted to release records regarding substantiated findings of misconduct as permitted by law. Failure to provide complete and accurate information regarding prior educational employment or relevant misconduct findings may result in disqualification from the hiring process or withdrawal of an offer of employment.

SB 848 also expands mandated reporter requirements and requires annual child abuse prevention training for employees and certain volunteers by July 1, 2026. All employees must comply with district-adopted child safety policies, including procedures for supervising and protecting students.

San José Unified is committed to maintaining a safe and supportive learning environment for all students and will review all disclosures and employment records in accordance with state law.