Office Specialist - Decatur

Cook's Pest Control, Inc.; Decatur (AL); Sur place; USD 32 000 - 45 000; Plein temps

Avantages offerts par ce poste

Competitive pay

401(k) retirement plan with company 1

Paid time off – vacation/sick time + H

Mentorship & Advancement opportunities

Résumé du poste

Cook’s Pest Control, Inc. is seeking an Office Specialist to handle daily office tasks and deliver excellent customer service. The role spans receptionist duties to HR and accounting support as needed, and requires strong computer skills and organizational abilities.

You will answer calls, process payments, manage vendor invoices, and assist with payroll adjustments while maintaining accurate records in a fast-paced office environment.

Qualifications

• High School Diploma or equivalent.
• Excellent customer service skills.
• Proficient with Microsoft Office Suite (Excel, Word, and Outlook).
• Excellent organizational skills and the ability to multitask.
• Excellent written and verbal communication.
• Ability to work well independently and as part of a team.

Responsabilités

• Answer incoming customer calls and route to the appropriate department.
• Complete initial new customer intake and enter basic customer information.
• Respond to customer account and billing questions.
• Process customer payments and daily bank deposits.
• Process vendor invoices and coordinate with Corporate Office.
• Assist with payroll adjustments and maintain records.

Connaissances

Customer service

Multitasking

Communication

Teamwork

Attention to detail

Formation

High School Diploma or equivalent

Outils

Excel

Word

Outlook

Description du poste

Cook’s Pest Control, Inc., a family-owned business, has over 300,000 customers, 1,700+ employees and 41 locations. Cook’s has been servicing customers for almost 100 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it’s no wonder we have been named one of the most successful Pest Control companies in the United States!

Job Description

The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions.

Customer Service

• Answer incoming customer calls and route calls to the appropriate department.
• Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member.
• Respond to customer account and billing questions or concerns.
• Contact customers regarding invalid payments and funding sources.

Accounting

• Process customer payments received and complete daily bank deposits.
• Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate.
• Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed.
• Process account write offs and termination of customer accounts as needed.
• Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist.
• Review payroll and make adjustments as needed.

Qualifications

• High School Diploma or equivalent
• Must have excellent customer service skills.
• Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook).
• Must have excellent organizational skills, be able to multitask and determine priorities.
• Must have excellent attention to detail; accuracy of work is highly important.
• Must have excellent communication skills, both oral and written.
• Must be able to work well both independently and as part of a team.

This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times.

Additional Information

Along with a great place to work, Cook’s employees enjoy:

• Competitive Pay!
• 401(k) Retirement Plan with Company Match!
• Paid Time Off – Vacation/Sick Time + Holidays!
• Mentorship & Advancement opportunities!

* Cook’s is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.