Office Specialist 2 , General Services OS2 (Lakeview)

Oregon Inc; United States; On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Military leave

Disability insurance

Retirement program

Flexible benefits

Job summary

Oregon Department of Corrections is seeking an Office Specialist 2 to provide comprehensive administrative support to the General Services Division at Warner Creek Correctional Facility in Lakeview, OR. The role involves coordinating office operations, records management, purchasing, budgeting, fleet administration, and safety compliance in a corrections environment.

The candidate will handle correspondence, reports, and data entry, interact with staff and vendors, and contribute to audits and

Qualifications

• Two years of general clerical experience including keyboarding and word processing.
• An associate degree in any field.
• Equivalent combination of education and experience may apply.

Responsibilities

• Provide administrative and operational support to the General Services Division.
• Coordinate purchasing, receiving, and financial tracking processes.
• Maintain department records, files, and correspondence; manage schedules and meetings.
• Support audits and compliance activities and serve as a point of contact for staff, vendors, and partners.
• Assist with inventory control, fleet administration, and accounts payable/receivable tasks.

Skills

Clerical functions

Communication skills

Independent judgment

Rules and procedures

Typing

Office equipment

Education

Associate degree

Job description

Initial Posting Date: 11/09/2026 Application Deadline: 11/19/2026 Agency: Department of Corrections Salary Range: $4,458 - $5,864 Position Type: Employee Position Title: Office Specialist 2 , General Services OS2 (Lakeview)

Job Description: Req-209513 Office Specialist 2 , General Services OS2 ( Lakeview) Warner Creek Correctional Facility– Lakeview, OR Oregon Department of Corrections

About the Job – Your Role

The Office Specialist 2 provides comprehensive administrative and operational support to the General Services Division, including Physical Plant, Food Services, Warehouse/Canteen, and Safety. This position serves as a central resource for coordinating office operations, records management, purchasing activities, financial tracking, fleet administration, and communications. Responsibilities include preparing correspondence and reports, maintaining department records and files, coordinating meetings and schedules, processing purchasing and receiving transactions, tracking budgets and expenditures, supporting audits and compliance activities, and serving as a primary point of contact for staff, vendors, and external partners. This position exercises a high degree of independence in researching, organizing, and compiling information; managing multiple priorities; and ensuring timely completion of administrative and operational functions. The incumbent also supports institutional operations through inventory control, vehicle and equipment tracking, accounts payable and receivable processes, and maintenance of various databases and automated systems. Working within a correctional environment, this position may provide oversight and direction to Adults in Custody (AICs) assigned to work crews in support of Physical Plant operations. Duties include ensuring accountability of tools and controlled equipment, coordinating work assignments, conducting routine inspections, and supporting institutional safety and security requirements. The successful candidate will demonstrate strong organizational skills, attention to detail, customer service excellence, and the ability to effectively support complex business operations in a fast-paced environment. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
• An associate degree in any field;
• An equivalent combination of education and experience.

Revised: 4/20/23

Requested Skills

• Skill in performing a variety of clerical functions at a technical or secretarial support level in an office.
• Skill in communicating orally and in writing with a variety of people answering questions and gathering and exchanging information.
• Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods.
• Skill in applying specific, well defined rules, regulations, policies, and procedures to work performed.
• Skill in typing (proficiency levels will be based on individual position requirements).
• Skill in operating typical office equipment such as calculator, photocopier, dictation equipment, microfiche, etc. (specific equipment skills will be based on individual position requirements).

Working Conditions

This work is performed in a minimum-security prison setting with all the inherent risks found therein. Examples are: confined within the walls, working with a crew of unskilled or semi-skilled AICs who may become hostile or violent at any time without provocation as their records of personal history so indicate. May be exposed to high noise, fumes and dust levels.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives. The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation. The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills. Top candidates will be referred to the hiring manager. The hiring manager will review your application and schedule interviews. Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews. Final candidates will have a background check, PREA check, and reference checks. A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay. A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B)

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights. The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Eligible Veterans and Oregon National Guard servicemembers

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note –if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Reference Number: REQ-209513

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging yourself to be better, faster and more efficient with taxpayer dollars.