Office Specialist 2, Behavioral Health Office Support (Portland)

State of Oregon; Salem (OR); On-site; USD 47,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Paid vacation and leave

Retirement plan

Job summary

State of Oregon, Department of Corrections, seeks an Office Specialist 2 to support Behavioral Health Office operations at the Portland site. The role handles clerical tasks, records, scheduling, and EHR management for the BHS team and associated contractors and volunteers.

The position emphasizes customer service, teamwork, and professional conduct, with AFSCME representation and potential eligibility for PERS benefits.

Qualifications

• Two years of general clerical experience including keyboarding/word processing.
• An associate degree in any field or equivalent combination of education and experience.
• Equivalent combination of education and experience accepted.

Responsibilities

• Provide clerical and administrative support to the BHS Manager, QMHPs, QMHAs, contractors and volunteers.
• Perform office duties, record processing, scheduling, and manage charts/appointments in the EHR.
• Data entry to support operations of the program.

Skills

HIPAA documents

Electronic health record system

Medical scheduling

Medical charting

Agenda & minutes

Telemedicine coordination

Excel data tracking

LEDS certified

DOC 400 program

Education

Associate degree in any field

General clerical experience (2 years)

Equivalent education/experience

Tools

DOC 400 computer program

Job description

Position Title

Office Specialist 2, Behavioral Health Office Support (Portland)

Job Details

Initial Posting Date: 11/06/2026

Application Deadline: 11/16/2026

Agency: Department of Corrections

Salary Range: $4,169 - $5,483

Position Type: Employee

About The Job - Your Role

The purpose of this position is to provide clerical and administrative support to the BHS Manager, QMHPs, QMHAs, contractors and volunteers in the institution. Duties would include general office, record processing, scheduling, managing charts and appointments in the electronic health record, and data entry to support operations of the program.

The incumbent is expected to perform position duties in a manner which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully; engage in effective team participation through willingness to assist and support co-workers, supervisors, and other work-related associations; develop good working relationships with division and agency staff and supervisors through active participation in cross-divisional group projects and in identifying and resolving problems in a constructive, collaborative manner; demonstrate openness to constructive feedback and suggestions, in an effort to strengthen work performance, and contribute to a positive, respectful and productive work atmosphere.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• An associate degree in any field.
• An equivalent combination of education and experience.

Requested Skills

• Working with HIPAA protected documents
• Working with an electronic health record system
• Scheduling in a medical setting
• Maintaining and filling paper medical charts
• Creating agendas and taking meeting minutes
• Coordinating telemedicine conferencing
• Creating and maintaining Excel Spreadsheets to track data
• LEDS certified
• Experience with DOC 400 computer program

Preference may be given to those applications with correctional setting experience.

Working Conditions

This position is located at the Columbia River Correctional Institution, a male correctional facility, includes regular contact with adults in custody (AIC). Bending, lifting, and twisting. Maintaining, retrieving, and replacing paper medical files.

About The Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunities to create a safe and healthy environment for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insuranceFully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About The Process - What To Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements For Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.