Health Services Office Specialist 2 Limited Duration

Department of Corrections; Pendleton (OR); On-site; USD 47,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Vacation and holidays

Retirement program

Savings plan

Disability insurance

Job summary

Oregon Department of Corrections, Eastern Oregon Correctional Institution in Pendleton, seeks an Office Specialist 2 to support Health Services with clerical tasks and health-record maintenance. This limited-duration role emphasizes accuracy, confidentiality, and timely communications.

Primary duties include data entry, document processing, and reporting, using Microsoft Office tools and EHR software. The position lasts about 6 months in a fast-paced environment while serving diverse populations.

Qualifications

• Two years of general clerical experience including keyboarding or word processing.
• An associate degree in any field or equivalent combination of education and experience.
• Experience with health records and confidential information is preferred.

Responsibilities

• Provide clerical support for Health Services Division operations.
• Maintain health records, filing, and statistics/report generation.
• Process and edit documents using MS Office and EHR software.
• Ensure confidentiality and accurate data entry under deadlines.

Skills

Clerical experience

Data entry

Records management

Microsoft Office proficiency

Customer service

Communication skills

Education

Associate degree

General clerical experience

Equivalent combination

Tools

Microsoft Office suite

Adobe Acrobat

EHR software

Job description

Initial Posting Date: 11/04/2026 Application Deadline: 11/15/2026 Agency: Department of Corrections Salary Range: $4,169 - $5,483 Position Type: Employee Position Title: Health Services Office Specialist 2 Limited Duration Job Description: Office Specialist 2, Health Services Office Specialist 2 Limited Duration (Pendleton) Eastern Oregon Correctional Institution – Pendleton, Oregon Oregon Department of Corrections

Get your foot in the door to come work with a great team and grow your experience! We currently have an opening at Eastern Oregon Correctional Institution for an Office Specialist 2. This is a limited duration opportunity and is estimated to last about 6 months.

Your primary duties in this role will be to provide clerical support for the administrative and operational activities at the Health Services Division through completion of activities which support the functions and business operations. You will use established methods to ensure accuracy of health record maintenance and filing, timely flow of written and verbal communication, compilation of statistics and reports, and records management.

Traits and Skills

• Creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
• Contributing to a positive teamwork environment.
• Provide service to and work alongside diverse populations while exhibiting a commitment to respecting individuality, personal experiences and diverse cultural backgrounds; conducting your work with a pledge to inclusivity and antiracism, and providing customer service that is present, engaging, embodies a positive approach, and consistently exceeds customer expectations.
• Applying and explaining or clarifying laws, rules, policies, and procedures.
• Problem-solving: identifying a problem and using sound judgement to come up with possible solutions.
• Dependable resource for others and someone others can rely on as part of a team.
• Staying organized and work independently, pivoting between tasks with flexibility and ease, and come alongside clients, customers, or colleagues to provide support.
• Communication providing high-quality written communications; Ability to communicate information to a diverse audience in a clear manner.
• Work independently and manage work appropriately with little oversight, anticipate needs, assess situations, and act in accordance with agency laws, rules, policies, and procedures.
• Maintaining confidentiality of records.
• Understanding of metrics and/or key performance indicators.
• Processing and editing documents using Microsoft Office (e.g., Outlook, Word, Excel, Publisher, and PowerPoint) and Adobe (e.g., Acrobat) applications.
• Completing documentation using the electronic health record (EHR) software Scanning records into the EHR.
• Excellent customer service skills, with the ability to communicate detailed information effectively and tactfully, both orally and in writing, to many people.
• Self-motivated and able to meet numerous firm deadlines, with frequent interruptions in daily work schedule.

Benefits

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

Minimum Qualifications

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR An associate degree in any field.
• OR An equivalent combination of education and experience.

Requested Skills

• Ability to lift and transfer boxes and equipment weighing up to 20 pounds.
• Experience with records and information management, including reviewing records or documents for accuracy and completeness within established criteria.
• Experience performing data entry, contacting customers to obtain information, and tracking and compiling documents.
• Experience with problem solving and organizational skills.
• Experience working productively with many priorities, competing deadlines, and assignments.
• Experience in Word, Excel, Outlook, PowerPoint, Teams, Adobe Acrobat, and tracking or file management software.
• Experience using an EHR.
• Proficiency and accuracy while entering information into computer systems.
• Quality control while working with physical and electronic records.

The person in this position works in an extremely fast-paced, demanding office environment that requires the ability to independently identify and set priorities, adapt to rapidly changing situations and issues, multitask, and meet tight deadlines. Subject to recall during emergency situations and assignment to any area of the department to provide necessary assistance in handling these situations. Position may require occasional travel in state vehicle to attend meetings and/or carry out agency business. May require overnight travel. Must have a valid driver’s license or be able to provide an acceptable alternative method of transportation.

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation. The Department offers a variety of programs and opportunities to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

About the Process – What to Expect

After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills. Top candidates will be referred to the hiring manager. The hiring manager will review your application and schedule interviews. Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews. Final candidates will have a background check, PREA check, and reference checks. A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay. A job offer will be extended through Workday to the successful candidate.

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”