OFFICE SPECIALIST

City of Stockton; Stockton (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

City of Stockton is seeking an Office Specialist to support the Public Works Department. The role involves receptionist duties, typing, proofreading, record keeping, mail handling, scheduling, and data entry across various office tasks.

Incumbents join the Civil Service system and must pass a background check, with a strong emphasis on accuracy, independence, and professional communication. A valid typing certificate and California driver’s license are needed.

Qualifications

• High school diploma or GED required with 3 years of general clerical/office experience.
• Typing certificate showing 50 NWPM or higher within 2 years of filing deadline.
• Ability to perform routine to complex office support tasks with independent judgment.

Responsibilities

• Provide routine to complex administrative support under general supervision.
• Perform receptionist duties, typing, proofreading, and record keeping.
• Open and distribute mail, schedule meetings, prepare agendas and summaries.

Skills

Typing proficiency

General clerical

Record keeping

Education

High school diploma or GED

3 years clerical experience

Tools

Typing certificate

Job description

OPEN/PROMOTIONAL OPPORTUNITY

FLSA STATUS: Non-Exempt

TENTATIVE EXAMINATION DATE: Week of September 6, 2026 (Candidate must appear in person for the examination.)

TYPING CERTIFICATE SUBMISSION DEADLINE: Monday, August 31, 2026 at 5:30 pm

Join the City of Stockton’s Public Works Team!

The City of Stockton is looking for a motivated and qualified individual to join the Public Works Department and help support the services that keep our community moving. This is an exciting opportunity to become part of a team that plays an important role in serving the Stockton community.

Work Schedule Enjoy a 9/80 work schedule with a consistent Monday–Thursday schedule of 7:30 a.m. to 5:30 p.m., Fridays from 8:00 a.m. to 5:00 p.m., and every other Friday off—providing an excellent work-life balance.

Typing Certificate Required - Applicants must submit a valid Typing Proficiency Certificate demonstrating a minimum speed of 50 net words per minute (NWPM). The certificate must be dated within two years of the filing deadline and submitted no later than Monday, August 31, 2026.

Please see Supplemental Question #5 for complete typing certificate requirements and submission details.

Come grow your career with the City of Stockton and make a difference in the community you serve!

Incumbents in this position are included in the Civil Service system, in a "for-cause" employment status, and are represented by the Stockton City Employees' Association. (Classified/Represented)

These may be used to fill future vacancies.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned. The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.

Office Specialist is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. Incumbents at this level possess a detailed knowledge of their department's specialized activities and often function as the only office support for an organizational or functional unit. Lead direction of others is not a regular part of the job; although project or relief leadership may be required. This class is distinguished from Supervising Office Assistant in that the latter is the full first-line supervisory class over office support staff.

Click here for the complete job description of Office Specialist.

Education/Experience

Office Specialist/Secretary: Graduation from high school or possession of a GED certificate and three years of general clerical or office administrative experience equivalent to the City's class of Office Assistant II. Newly-hired incumbents must possess a valid (two years old or less) typing certificate for at least 50 net words per minute.

Special Requirement

Newly hired Office Specialists and Secretaries will be required to enroll in the City's Office Support Certificate Program and will attempt to complete the course within three years of the date of hire as a condition of continued employment.

Other Requirements

• Possession of a valid California driver's license;
• Evening and weekend work;
• The ability to lift materials weighing up to 30 pounds;
• Frequent operation of a data entry device, involving repetitive motion;
• Occasional standing, bending, or squatting; and
• Skill in taking dictation at the rate of 80 words per minute and transcribing it accurately

The Examination

Applicants who qualify in terms of relevant work experience and education, that best fit the needs of the City, will be invited to participate in the examination process. The examination process may include a written test weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. In the event of identical ratings, candidates' names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.

NOTE

• After online submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
• Notices and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is received.
• NeoGov.com: You will receive correspondence via the email address you placed on your application. Some email accounts have been known to place these emails in the spam/junk file. Please check your email folders or accept emails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.