OFFICE SPECIALIST

City of Stockton, CA; Stockton (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Stockton's Public Works Department is seeking an Office Specialist to provide a wide range of administrative support, including typing, proofreading, mail handling, meeting scheduling, agendas, and data entry.

Applicants must have a high school diploma or GED and at least three years of clerical experience; a valid typing certificate (50 NWPM) dated within two years is required by the filing deadline. Background checks apply.

Qualifications

• High school diploma or GED; 3 years clerical/office experience.
• Typing certificate 50 NWPM, dated within 2 years of filing deadline.

Responsibilities

• Provide administrative support including receptionist duties, typing, proofreading, and record keeping.
• Schedule meetings and prepare agendas and summaries.
• Enter and retrieve information from computer databases and process invoices.

Skills

Typing proficiency

Attention to detail

Education

High school diploma or GED

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Publisher

Job description

DEFINITION

OPEN/PROMOTIONAL OPPORTUNITY

FLSA STATUS: Non-Exempt

TENTATIVE EXAMINATION DATE: Week of September 6, 2026 (Candidate must appear in person for the examination.)

TYPING CERTIFICATE SUBMISSION DEADLINE: Monday, August 31, 2026 at 5:30 pm

Join the City of Stockton’s Public Works Team! The City of Stockton is looking for a motivated and qualified individual to join the Public Works Department and help support the services that keep our community moving. This is an exciting opportunity to become part of a team that plays an important role in serving the Stockton community.

Work Schedule

Enjoy a 9/80 work schedule with a consistent Monday–Thursday schedule of 7:30 a.m. to 5:30 p.m., Fridays from 8:00 a.m. to 5:00 p.m., and every other Friday off—providing an excellent work-life balance.

Typing Certificate Required

Applicants must submit a valid Typing Proficiency Certificate demonstrating a minimum speed of 50 net words per minute (NWPM). The certificate must be dated within two years of the filing deadline and submitted no later than Monday, August 31, 2026.

Please see Supplemental Question #5 for complete typing certificate requirements and submission details.

Come grow your career with the City of Stockton and make a difference in the community you serve!

Incumbents in this position are included in the Civil Service system, in a "for-cause" employment status, and are represented by the Stockton City Employees' Association. (Classified/Represented)

This list may be used to fill future vacancies.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned. The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.

CLASS CHARACTERISTICS

Office Specialist is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. Incumbents at this level possess a detailed knowledge of their department's specialized activities and often function as the only office support for an organizational or functional unit. Lead direction of others is not a regular part of the job; although project or relief leadership may be required. This class is distinguished from Supervising Office Assistant in that the latter is the full first-line supervisory class over office support staff.

PRINCIPAL DUTIES (Illustrative Only)

Click here for the complete job description of Office Specialist.

Qualifications

Education/Experience:

Office Specialist/Secretary: Graduation from high school or possession of a GED certificate and three years of general clerical or office administrative experience equivalent to the City's class of Office Assistant II. Newly-hired incumbents must possess a valid (two years old or less) typing certificate for at least 50 net words per minute.

Special Requirement

Newly hired Office Specialists and Secretaries will be required to enroll in the City's Office Support Certificate Program and will attempt to complete the course within three years of the date of hire as a condition of continued employment.

Other Requirements

• Possession of a valid California driver's license;
• Evening and weekend work;
• The ability to lift materials weighing up to 30 pounds;
• Frequent operation of a data entry device, involving repetitive motion;
• Occasional standing, bending, or squatting; and
• Skill in taking dictation at the rate of 80 words per minute and transcribing it accurately

The Examination

Applicants who qualify in terms of relevant work experience and education, that best fit the needs of the City, will be invited to participate in the examination process. The examination process may include a written test weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. In the event of identical ratings, candidates' names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.

Note

• After online submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
• Notices and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is received.
• NeoGov.com: You will receive correspondence via the email address you placed on your application. Some email accounts have been known to place these emails in the spam/junk file. Please check your email folders or accept emails ending with neogov.com.

BARGAINING UNIT: SCEA - ADMINISTRATIVE, CLERICAL AND SERVICES

NOTE: Employee Benefits are subject to change through the collective bargaining process and are not guaranteed. For a detailed explanation of benefits currently in effect, click here to view a link to the "Stockton City Employees' Association (SCEA)" contract.

01

The Supplemental Questionnaire is part of the application process; accordingly, it should be completed carefully. It must be submitted with your official employment application. Do not indicate "see resume" as an answer to any of these questions.

• I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.

02

Do you possess a valid California Real Identification, or are you able to obtain prior to appointment, a valid California Class C Driver's license? Note: some positions in the City may require a valid CA Driver's license. (A "No" response will result in application denial.)

• Yes
• No

03

Do you possess a high school diploma or GED certificate? (Note: A "No" response will result in application denial.)

• Yes
• No

04

Do you possess a minimum of three (3) years of full-time paid experience in general clerical or office administrative experience equivalent to the City's class of Office Assistant II? This experience must clearly be detailed in the Work Experience section or your application may be subject to rejection. (Note: A "No" response will result in application denial.)

• Yes
• No

05

Typing certificates from agencies and online testing sources will be accepted. Applicants must submit a valid Typing Proficiency Certificate, two years old or less, for at least 50 net words per minute by fianl closing date and time.

To be accepted, the typing certificate must specify the following:

• Applicant's full name printed on certificate;
• 5-minute timed evaluation (only 5-minute tests will be accepted);
• Minimum of 50 net words per minute;
• Date of exam;
• Number of typing errors or accuracy rate; and
• Name of online testing agency/website

Submit typing certificate as follows:

• Electronically attach to your application (preferred method); or
• Email to [e-mail] (write in the subject line "Office Specialist") Do you understand and agree to this requirement?
• Yes
• No

06

Please indicate the computer software in which you are proficient. (Intermediate skill level is considered proficient.) Check all that apply:

• MS Word
• MS Excel
• MS PowerPoint
• MS Outlook
• MS Publisher
• No Experience
• Required Question